Travel Officer (AfCDC) at the African Union (AU)

The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organization of African Unity (OAU, 1963-1999). We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.

We are recruiting to fill the position below:

Job Title: Travel Officer (AfCDC)

Req Id: 2691
Location: Addis Ababa, Ethiopia
Reports to: Head of Facilities and Asset Management
 Directorate/Department/Organ: Africa CDC.
 Division : Facilities and Asset Management
 Job Grade: P2
 Number of Positions:1
 Contract Type: Fixed term

Purpose of Job

• The Travel Officer is expected to deliver an improved travel management service to business units at the Africa CDC. 
• Thus, the incumbent is required to effectively and efficiently support the travel requirements of personnel travelling on official mission, travels related to staff benefits and official visitors travelling on behalf of Africa CDC.

Main Functions
This job involves the following main functions that are generally applicable for this category: 

• Assist in the following up on the activities of the division, including monitoring and evaluating progress made in line with a predefined strategic plan. 
• Suggest new and expand on existing policy areas for planned research. 
• Contribute in conducting analysis and generate accurate reports in a timely manner for the respective Unit/Division and AU’s internal use. 
• Assist in setting the overall research direction of a relevant policy area. 
• Responsible for the delegation and execution of defined research areas. 
• Participate in the organisation of relevant meetings, congresses and conferences with stakeholders. 
• Engage with relevant mid-level stakeholders and develop working relationships. Support the promotion of the activities of the Division including preparing leaflets, guidelines and fact sheets. 
• Assist in drafting reports and participate in the preparation of budget and work programmes related to the functioning of the Unit/Division 
• Provide technical support to internal and external stakeholders

Specific Responsibilities
Handle the day-to-day functions of the Travel Unit to coordinate travel-related matters within
 the Organ;

• Serve as focal person on the  administration of all official mission and statutory travels
• Calculate airfare, excess baggage entitlements, daily subsistence allowance for travelers;
• Provide support to travel planning activities when required
• Provide information to staff on the most economical and value for money routes and plan routings and itineraries accordingly;
• Review travel claims and supporting documentation for completeness, accuracy, validity, and conformity with AU rules prior to forwarding them to the Finance Section;
• Coordinate with the Finance Section regarding reimbursement of travel expenses;
• Institute controls in SAP towards ensuring that no claim is duplicated and that arrangements are made to collect charges for any deviation from the authorized itinerary.
• Ensure that unused tickets are properly tracked, and funds are recovered;
• Verify that services provided by the airline authorities are rendered satisfactory and in accordance with the contract before processing invoices for payment;
• Advise substantive offices, and other relevant staff on arrival information;
• Perform other duties as directed/requested.

Academic Requirements and Relevant Experience

•  Bachelor Degree in Travel Management, Marketing Management, Business Administration, Logistics, Transport Management, Accounting, , or related field OR Masters Degree in any of these areas of study with at least five (5) and two (2) years relevant work experience is required.
•  Training and working experience in travel management tools such as Amadeus
•  Relevant training in travel, procurement, project management, or related fields from travel centric entities (IATA, ICAO) is an advantage
• Relevant work experience for the stated years should be in travel administration and management is required.
• Experience with an airline or travel agency is an advantage.
• Proven expertise in travel related processing requirements and overall understanding of
•  corporate travel management.  
• Familiarity with AU or international organisations’ procedures and systems is an asset.

Required Skills:

• High level of accuracy, attention to detail and thoroughness.
• Ability to work under minimal supervision, be proactive, initiative and with sound judgment.
• Ability to leverage limited resources and staff for maximum impact.
• Ability to perform multiple tasks and work under pressure with a wide range of individuals and
•  institutions
• Creative thinking, problem solving, communication and interpersonal skills.  
• Proficient computer skills and use of relevant software (word processing, excel, Amadeus,
•  SAP ERP)
• Excellent writing, negotiating, analytical and communication skills
• Excellent interpersonal skills.

Leadership Competencies:

• Building relationships:
• Strategic Perspective:
• Flexibility L1.

Core Competencies:

• Learning Orientation
• Accountability awareness and Compliance
• Teamwork and Collaboration.

Functional Competencies:

• Job Knowledge and information sharing
• Drive for Results
• Continuous Improvement Focus
• Analytical Thinking and Problem Solving.

Tenure of Appointment:

• The Appointment will be made on a fixed term contract for a period of one (1) year, of which the first three (3) months will be considered as a probationary period. Thereafter, the contract may be renewed for a similar period subject to funding availability, satisfactory performance and agreed deliverables.

Gender Mainstreaming:

• Africa CDC is an equal opportunity employer and qualified women are strongly encouraged to apply.

Languages:

• Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage.

Remuneration
The salary attached to the position is an annual lump-sum of US$ 85,212.07 (P2 Step 5) inclusive of all allowances for internationally recruited staff, and US$ 66,751.81 inclusive of all allowances for locally recruited staff of the African Union Commission.

Application Closing Date
23rd May, 2025, 11h59 p.m. EAT.