Executive Assistant at Bluewhale Multiservices Nigeria Limited

Bluewhale Pools is presently the most reliable in the business of pools acquisition . We utilise the little space you have in offering you all kinds of swimming pools ( Concrete, Fiber glass etc.) tailored to meet various demands of pool users. Our concrete pools are well designed with a watertight construction which we complement with unparalleled customer service and support. It is our utmost desire to satisfy our clients by being honest in our transactions and dealings with them which avails us the opportunity to demonstrate how a business should be run. This we have been doing for more than 15 years now.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Magodo Phase II, Ketu - Lagos
Employment Type: Full-time

Job Summary

• As an Executive Assistant at Bluewhale Multiservices Nig Ltd, You would provide high-level administrative and organizational support to the company’s executives. 
• Your responsibilities include managing schedules, coordinating meetings, handling correspondence, and ensuring efficient day-to-day office operations. 
• You wouldserve as a communication bridge between management, staff, and clients, while also assisting in the preparation of reports, project documentation, and executive-level presentations.
• In a fast-paced construction environment, youhelp streamline workflow and maintain confidentiality, accuracy, and professionalism in all tasks.

Responsibilities
Administrative Support:

• Manage the executive’s calendar, schedule meetings, and send reminders.
• Handle travel arrangements, hotel bookings, and itineraries.
• Prepare and organize documents for meetings, reports, and presentations.
• Maintain confidential files and records.

Communication Management:

• Screen and respond to emails, phone calls, and messages on behalf of the executive.
• Draft and send internal and external correspondence.
• Act as a liaison between executives, clients, and staff.

Project & Operations Support:

• Assist in managing construction project timelines and task tracking.
• Coordinate with site managers and other departments for updates and reports.
• Help in the preparation of bids, proposals, or project documentation.

Meeting Coordination:

• Organize internal and external meetings, including taking minutes and tracking action points.
• Follow up on tasks assigned during meetings.

Documentation & Filing:

• Maintain an organized filing system (digital and physical) for contracts, client files, and reports.
• Ensure project documents are up-to-date and easily accessible.

Client & Vendor Relations:

• Assist in client communication, follow-ups, and scheduling site visits.
• Help in liaising with vendors, suppliers, or subcontractors as directed.

Other Duties Depending on Office Needs:

• Handle office supplies and basic facility management.
• Support in event planning (e.g., staff training, client meetings, or site tours).

technical admin tasks:

• Tracking materials delivery schedules.
• Helping prepare compliance documents (like safety forms or permits).
• Keeping records of project milestones or progress reports.

Requirements

• Interested candidates should possess a BSc Degree with 3 - 10 years work experience. 

Application Closing Date
15th May, 2025.