Executive Assistant at Excel and Grace Consulting

Excel and Grace Consulting is a key player in financial & business consulting, providing financial advisory services to people and organizations in Nigeria. Endowed with seasoned Consultants in Human Capital Development, Business Development, Accounting, Operations Management, Project management, Banking, Marketing, Brand Development, and so many other fields, Excel and Grace has adequately positioned itself as a solution provider.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Ikeja, Lagos
Employment Type: Full-time

Job Summary

• The Executive Assistant to the CEO is a pivotal role providing high-level administrative, operational, and strategic support to the Chief Executive Officer.
• This individual will be a highly organized, proactive, and resourceful professional with exceptional communication and interpersonal skills.
• The Executive Assistant will act as a gatekeeper and point of contact between the CEO and internal/external stakeholders, ensuring the efficient and effective operation of the CEO's office and contributing to the overall success of the organization.
• The ideal candidate will be discreet, adaptable, and capable of handling a wide range of complex and confidential situations.

Key Responsibilities

• Calendar Management: Proactively manage the CEO's complex and dynamic calendar, including scheduling meetings, appointments, and travel arrangements, resolving conflicts, and ensuring optimal time utilization.
• Communication Management: Serve as the primary point of contact for internal and external inquiries directed to the CEO, screening calls, responding to emails, and drafting correspondence on the CEO's behalf.
• Meeting Support: Prepare agendas, presentations, and meeting materials; attend meetings, take accurate minutes, and follow up on action items.
• Travel Arrangements: Coordinate all aspects of domestic and international travel, including flights, accommodations, ground transportation, visas, and itineraries, ensuring efficiency and cost-effectiveness.
• Document Preparation and Management: Prepare, edit, and proofread correspondence, reports, presentations, and other documents, ensuring accuracy and professional presentation. Maintain organized electronic and physical filing systems.
• Project Coordination: Assist the CEO with various projects and initiatives, conducting research, gathering data, tracking progress, and ensuring timely completion of deliverables.
• Gatekeeper and Liaison: Act as a liaison between the CEO and other executives, employees, clients, and external partners, fostering positive and professional relationships.
• Confidentiality: Handle highly confidential information with discretion and integrity.
• Office Management: Oversee the smooth functioning of the CEO's office, ensuring adequate supplies, equipment maintenance, and a professional environment.
• Expense Management: Process and track the CEO's expenses, ensuring accurate record-keeping and adherence to company policies.
• Personal Assistance (as required): Provide personal administrative support to the CEO, such as managing personal appointments or errands, with utmost discretion.
• Event Coordination: Assist in the planning and execution of company events, meetings, and conferences.
• Problem Solving: Proactively identify and resolve administrative and operational issues.
• Research and Information Gathering: Conduct research on various topics as requested by the CEO and present findings in a clear and concise manner.
• Special Projects: Undertake ad-hoc projects and assignments as directed by the CEO.

Qualifications

• Bachelor's degree in Business Administration, Hospitality Management, or a related field preferred.
• Minimum of 2 years of experience as an Executive Assistant supporting senior-level executives, preferably within the hospitality industry.
• Exceptional organizational, time management, and prioritization skills with a proven ability to manage multiple tasks and deadlines effectively.
• Excellent written and verbal communication skills, with strong attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong interpersonal and diplomacy skills with the ability to interact professionally with individuals at all levels.
• Demonstrated ability to exercise sound judgment and discretion in handling confidential information.
• Proactive and resourceful with a strong problem-solving aptitude.
• Ability to work independently and as part of a team.
• Flexibility and adaptability to changing priorities and demands.
• Knowledge of the hospitality industry is a significant advantage.

Salary
N120,000 - N150,000 per month

Application Closing Date
Not Specified.