Document Controller at Kinetic Electromechanic Nigeria Limited

Kinetic Electromechanic Nigeria Limited - We are a renowned Building, Industrial, Engineering and Facility Management Company in Port Harcourt, Rivers State Nigeria. We offer Engineering solutions in Mechanical, Electrical, Instrumentation and Plumbing to our esteemed client.

We are recruiting to fill the position below:

Job Title: Document Controller

Location: Yenagoa, Bayelsa
Employment Type: Contract

Summary

• We are seeking to hire an experienced and competent Document Controller that will be responsible for accurate and efficient preparation and management of documents. 
• He/She will control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments.

Responsibilities

• Copy, scan and store documents
• Check for accuracy and edit files
• Review and update technical documents (e.g. manuals and workflows)
• Distribute project-related copies to internal teams
• File documents in physical and digital records
• Create templates for future use
• Retrieve files as requested by employees and clients
• Manage the flow of documentation within the organization
• Maintain confidentiality around sensitive information and terms of agreement
• Updating manpower position and work allocation reports daily as received from Site Engineers
• Corresponding on behalf of Project Managerwith Main Contractor, Client, Consultant, and Sub-contractors
• Reviewing documents, checking they comply with regulations, creating revisions and archiving outdated versions
• Able to use an electronic document management system (EDMS)such as Sharepoint, to index, store and retrieve a wide variety of document types such as engineering drawings
• Controlling company and project documentation
• Following and improving document control procedures
• Ensuring all documentation meets formal requirements and required standards
• Producing document progress reports for senior managers
• Conducts regular reviews and document audits
• Helping in the planning stages of a specific project
• Ensure documents are shared at key times to facilitate timely project completion
• Prepare ad-hoc reports on projects as needed.

Skills
Additional skills which may benefit anyone considering a job as an document controller include:

• BSc Degree in Project Management, Engineering Degree or relevant field
• Administration skills
• Be thorough and pay attention to detail
• Able to work well with others
• Customer service skills
• Able to use your initiative
• Hands-on experience with MS Office and MS Excel
• Proficient typing and editing skills
• Data organization skills
• Knowledge of the English language
• Able to accept criticism and work well under pressure
• Flexible and open to change
• Able to carry out basic tasks on a computer or hand-held device.

Experience:

• 3 - 5 years proven work experience as a Document Controller or similar role
• Familiarity with project management
• Must be working in an Engineering Company.
• Experience with an (Mechanical Engineering and Plumbing (MEP) will be an added advantage.

Compensation
Open for negotiation.

Application Closing Date
10th May, 2025.

How to Apply
Interested and qualified candidates should send their CVs to: careers@kineticelectromechanic.com using the Job Title as the subject of the mail.