Administrative Officer (Exams & Records) at Nile University of Nigeria

Nile University of Nigeria, founded in 2009, is a private multidisciplinary university based in Abuja, and a proud member of Honoris United Universities since 2020. Nile University currently has over 40 undergraduate programmes and more than 50 postgraduate programmes spread across eight best-in-class faculties, in the College of Health Sciences, Law, Science, Computing Studies, Engineering, Environmental Sciences, Management Sciences, and Arts & Social Sciences."

We are recruiting to fill the position below:

Job Title: Administrative Officer (Exams & Records)

Location: Abuja (FCT)
Employment Type: Full-time

Job Description

• We are currently looking to engage a highly competent and result-oriented Administrative Officer (Exams & Records) with strong personal & professional integrity to join our dynamic workforce.
• The Administrative Officer (Exams & Records) is responsible for managing the administrative aspects of academic examinations and maintaining student records at Nile University of Nigeria.
• This role is crucial for ensuring the integrity of academic processes and the accuracy of student data.

Responsibilities

• Maintain data to assist the team with the preparation processes ahead of, during and after exams, including but not limited to, monitoring deadlines and key dates; recording and checking examination entry details and results.
• Provide concise and accurate data and reports for the management to facilitate the effective management of the institution’s target setting to raise standards and performance.
• Liaise with a wide range of internal and external stakeholders, including students, parents, Heads of Departments, lecturers and faculty officers on examination coordination.
• Assist with updating and maintaining the institution’s internal exams timetable.
• Ensure examination details are added at the point of inquiry (including estimation of students numbers, rooms, invigilators etc.) and are removed or amended as details are confirmed.
• Ensure all candidates are notified of their examination entries and the dates and times of their examinations/assessments in accordance with the regulations.
• Assist with post-results queries from candidates and stakeholders
• To be responsible for the institution’s student census as related to examination, ensuring accurate records are maintained for each student and reporting as required to the Academic Management Head.
• Follow and respond to key schedules e.g., assessment, recording, reporting, and the school academic calendar, working to tight deadlines
• Assist in the collection, collation, and submission of student exam entries to the relevant boards as required
• Assist in the administration of and presentation of exam results to candidates and any exam appeal process, remarking and other administrative issues
• Assist the Academic management Head with the administration of all assessment, reporting and recording process.
• Update Mark sheet templates for each data assessment capture (in accordance with the university assessment and reporting schedule).
• Check and report to the Academic Management Head on the completion of data entry by lecturers at each data assessment capture.
• Keep abreast of current guidance and best practice in relation to target setting, the effective use of data and respond to education developments that have implications on data management.

Requirements

• Bachelor’s degree in any management or social science discipline.
• Minimum of 3 years’ experience in an exams and records unit within an educational sector.
• Experience with using statistical tools to compile data.
• Analytical and report writing skills.
• Good organizational and planning skills.
• Excellent interpersonal and communication skills with a range of stakeholders.
• Ability to prioritize workload and meet deadlines.
• An understanding of multiple IT systems.
• Must have strong research skills, presentation skills & notable attention to detail.

Application Closing Date
31st May, 2025.