Driver and Logistics Assistant at International Institute for Democracy and Electoral Assistance (IDEA)

International Institute for Democracy and Electoral Assistance (IDEA) is an intergovernmental organization with 34 member states hailing from different continents around the world. International IDEA aims to support sustainable democracy worldwide, doing so, inter alia, by working with both new and long-established democracies to strengthen the institutions and culture of democracy.

Located at the interface of research and practice, International IDEA serves as a forum for dialogue and uses comparative experience and analysis to identify good practices for democracy-building. It also produces knowledge tools and practical guides for democracy support.

We are recruiting to fill the position below:

Job Title: Driver and Logistics Assistant

Location: Abuja
Department: Programmes

Description

• The Civil Society Organizations (CSO) Strengthening Bridge (CSO Bridge) Project is designed to contribute to a more enabling environment for CSOs to thrive and contribute to sustainable development in Nigeria. It will build on the gains made by the recently concluded European Union (EU) funded Agents for Citizen-driven Transformation (ACT) Programme. Its implementation is expected to result in the following outcomes:
  • Outcome 1: Functioning and effective coordination mechanisms that encourage and maintain an enabling environment for CSO operations are in place at national and sub-national levels established.
  • Outcome 2: Improved capacities amongst CSOs to understand and comply with extant regulatory requirements and apply self-regulatory principles and practices.
  • Outcome 3: Improved regulatory frameworks and practices affecting the formation and operations of CSOs at national and sub-national levels.
• The Driver and Logistics Assistant provides transport and logistical support to the Abuja Office. They are responsible for providing safe, secure, and efficient transportation of personnel and resources and taking proper care of vehicles.

Duties and Responsibilities

• Carries out driving missions as assigned by the Procurement and Operations Officer;
• Provides transport assistance to staff and/or consultants involved in project delivery activities;
• Provides clear and timely communication regarding transport arrangements and any changes to transport users;
• Raises advances relating to journeys and departures according to agreed time standards;
• Undertakes logistical support to designated workshops, meetings, and events;
• Ensures vehicles are serviced in line with the service schedule, that periodic routine vehicle checks are made, and that defects and damage are reported promptly;
• Undertakes daily internal and external maintenance checks on all programme vehicles to ensure all vehicles are roadworthy before the start of any journey and that vehicles are clean and refuelled regularly;
• Maintains vehicle logbooks, journey, and fuel records;
• Undertakes routine mail dispatch service as may be required;
• Assists with the distribution of incoming mail and newspapers throughout the office;
• Assembles newspaper and magazine clips as necessary and practical;
• Assists in meeting preparation, including the physical setting-up of meeting rooms;
• Assists with taking photographs at events;
• Assists with the different inventories required by the office;
• Carries out other duties and responsibilities as related to the post that may be assigned from time to time.

Reporting line:

• Procurement and Operations Officer, (NG-FC).

Education and Experience

• Ordinary National Diploma (OND) or equivalent;
• A minimum of three (3) years’ experience within a similar role, in the provision of driver services with a safe driving record is required;
• Valid driving license is essential, category B, (Car, Jeep, Delivery Van) is preferred;
• Knowledge about the road network within Abuja, Federal Capital Territory (FCT) and the North Central region of Nigeria is essential;
• Military or security background is an advantage;
• Experience of working in an international context, e.g., in an intergovernmental organization, NGO or diplomatic service considered an added advantage.

General Profile:

• Possesses and has developed knowledge and skills through formal training or work experience;
• Works within established procedures with a moderate degree of supervision;
• Follows internal procedures to ensure high standards of performance and compliance with Institutional guidelines;
• Acts in accordance with International IDEA’s Core Values; Respect, Integrity, and Professionalism;
• Integrates a rights-based approach, gender, and inclusion perspective in all activities.

Remuneration
USD 430 / Month (Gross Salary).

Application Closing Date
11th May, 2025; 23:59 (CET)

How to Apply
Interested and qualified candidates should:
Click here to apply online

Selection Process

• Evaluation of qualified candidates will include a written test assessment and up to two (2) interviews.
• Candidates selected to proceed to the next stage of the process will be contacted once all applications have been carefully reviewed.
• All candidates will be notified of the status of their application via email once the process has been finalized.

Note

• Please note as this is a local post, International IDEA will bear no costs relating to the relocation of the selected candidate to the duty station. 
• This position is open to those legally authorized to live and work in Nigeria for the duration of the contract.
• Please note that all applications must be made in English.
• International IDEA is not able to support work permit applications.