Administrative Assistant I at International Committee of the Red Cross – ICRC

The International Committee of the Red Cross (ICRC) works worldwide to provide protection and humanitarian assistance to people affected by conflict and armed violence. We take action in response to emergencies and at the same time promote respect for international humanitarian law. We are an independent and neutral organization, and our mandate stems essentially from the Geneva Conventions of 1949. We work closely with National Red Cross and Red Crescent Societies and with their International Federation in order to ensure a concerted, rational and rapid humanitarian response to the needs of the victims of armed conflict or any other situation of internal violence. We direct and coordinate the international activities conducted in these situations.

We are recruiting to fill the position below:

Job Title: Administrative Assistant I

Location: Yola, Adamawa
Employment Type: Full-time
Grade: B1

The Purpose

• Under the supervision of the Yola Head of Office, the Administrative Assistant provides support to the Yola Office in administrative and other accounting and financial tasks and responsibilities. 
• The Administrative Assistant is accountable for the physical processing of cash transactions and the integrity of physical cash balances in a (sub-)delegation, strictly respecting and applying the ICRC's rules on financial management, provides administrative support.

Your Role

• Execute all financial and administrative duties as assigned by the head of Office or Finance and Administration Manager.
• Ensure that financial supporting documents are produced according to ICRC financial rules (Suppliers information and stamp, logistic support documents, approvals / signature, accuracy, completeness, compliance etc.).
• Prepare and send accounting documents for monthly closing to the Accountant in Mubi Sub-delegation (SD).
• Prepares invoices for payment (by cash, check, or bank transfer).
• Manage the petty cash and make all disbursements from it.
• Ensure that all working advances paid out to colleagues are settled within the deadline and with sufficient appropriate documents.
• Anticipates cash needs of the office and plans payments and requests transfers accordingly.
• Handles the office's cash disbursements and payments, including salaries and working advances.
• Ensure regular payment related to administration activities such as electricity, water, garbage, office bills etc.
• Collates staff leave, salary advance requests, and overtime compensation requests and transmit them in a timely manner to the Human Resources Service Provider at Mubi SD.
• Keep up to date about HR policies and procedures and disseminate them to colleagues.
• Supervise housekeepers including organization and execution of tasks, and organization of replacement when absent. Also assist these employees to access benefits to which they are entitled.
• Provides other administrative support as may be required for travellers, visitors, suppliers, authorities, landlords, other institutions, etc.

Your Profile: Education & Experience

• Bachelor’s Degree in Accounting or any relevant field.
• Previous experience in similar roles with INGOs or similar environments will be valued with an experience of 3 to 5 years.
• Proven field experience in leading surveys, multiple assessments in countries, including the design, data collection and analysis.
• Good command of spoken and written English & Hausa – Mandatory
• Very good computer literacy, especially Excel, Word, Power point and other office applications.
• Very good knowledge in double-accounting, Income and expenditure, Balance Sheet Accounting and Invoice and supplier module.
• Applicants should have a Nigerian nationality or hold a working permit.

What We Offer

• Rewarding work in a humanitarian and multicultural environment.
• Competitive employment package with medical insurance and ICRC pension plan.
• In-house training opportunities for personal development.
• A full-time, open-ended contract.
• The opportunity to join an ICRC talent pool, be considered for future assignments elsewhere and experience different contexts, fields, and challenges

Application Closing Date
16th May, 2025.