Admin and Procurement Manager at Tiyah Solutions

Tiyah Consulting is a people-focused HR and operations firm helping businesses build strong teams, effective structures, and thriving workplace cultures.

We are recruiting to fill the position below:

Job Title: Admin and Procurement Manager

Location: Lagos
Employment Type: Full-time

Role Overview

• The Admin and Procurement Manager will oversee and optimize administrative operations and procurement processes. 
• This role is pivotal in ensuring operational efficiency, compliance with procurement policies, and the effective management of resources to support the organization's mission. 
• The ideal candidate will be tech-savvy, with strong proficiency in spreadsheet management and data analysis tools.

Key Responsibilities
Procurement Management:

• Develop and implement procurement strategies that align with organizational objectives and donor requirements.
• Manage the end-to-end procurement process, including sourcing, negotiation, contract management, and supplier evaluation.
• Ensure compliance with internal procurement policies and external regulations.
• Maintain accurate records of procurement activities, contracts, and supplier performance.
• Collaborate with programme teams to forecast procurement needs and budget accordingly.
• Utilize spreadsheet software and procurement tools to track purchases, analyze costs, and generate reports.

Administrative Management:

• Oversee daily administrative operations, including office management, logistics, and facility maintenance.
• Manage organizational assets, ensuring proper documentation, maintenance, and utilization.
• Coordinate travel arrangements, event logistics, and meeting schedules for staff and stakeholders.
• Implement and monitor administrative policies and procedures to enhance operational efficiency.
• Supervise administrative staff, providing guidance and performance evaluations.
• Leverage technology and spreadsheet tools to streamline administrative processes and record-keeping.

Vendor and Contract Management:

• Identify and engage reliable vendors and service providers.
• Negotiate favorable terms and conditions to ensure cost-effectiveness and quality service delivery.
• Monitor contract compliance and address any discrepancies or issues promptly.

Compliance and Reporting:

• Ensure all procurement and administrative activities comply with organizational policies and donor regulations.
• Prepare and submit regular reports on procurement activities, administrative operations, and budget utilization.
• Assist in internal and external audits by providing necessary documentation and explanations.

Qualifications and Experience

• Bachelor's Degree in Business Administration, Supply Chain Management, or a related field. A Master's Degree is an advantage.
• Minimum of 5 years of experience in administrative and procurement roles, preferably within the non-profit / development sector
• Strong knowledge of procurement regulations, contract management, and administrative best practices.
• Proficiency in Microsoft Office Suite, especially Excel, and experience with procurement software.
• Excellent organizational, negotiation, and communication skills.
• Ability to work independently and collaboratively in a dynamic environment.

Salary
N350,000 - N400,000 / Month.

Application Closing Date
23rd May, 2025.