Executive Assistant at Limeswood International Company Limited

Limeswood International Company Limited is a company with many years of industrial experience in software development, Integrated Security Services and IT distribution excellence. We pride ourselves in being the pioneer of all IT solutions in west Africa and employing individuals with innovations and creativities. With a vast amount of knowledge and experience, as well as devoted employees, our company is acting as the leading force through innovation, excellence, and providing clients with up-to-date, tailor made IT solutions.

We are recruiting to fill the position below:

Job Title: Executive Assistant (With Legal Background)

Location: Victoria Island, Lagos
Employment Type: Full-time

Position Overview

• We are seeking an organized, professional, and proactive Executive Assistant with a legal background to support our senior leadership team. 
• This position involves a mix of administrative duties and legal support, assisting in the smooth operation of the executive office while ensuring that all legal matters are handled appropriately.

Key Responsibilities
Executive Support:

• Manage the daily schedule, appointments, and meetings for senior leadership, ensuring efficient time management.
• Serve as the primary point of contact between executives and both internal and external stakeholders.
• Organize and prioritize incoming correspondence, emails, and phone calls, responding on behalf of executives when necessary.
• Prepare reports, presentations, and other business materials for meetings and conferences.
• Make travel arrangements, including flight bookings, accommodations, and itineraries for the executive team.
• Handle personal tasks and errands for executives as needed.

Legal Support and Administration:

• Assist in drafting, reviewing, and editing legal documents (contracts, agreements, non-disclosure agreements, etc.).
• Conduct legal research and provide summaries of relevant laws, regulations, and precedents.
• Maintain and organize legal files and documentation in compliance with confidentiality and privacy standards.
• Ensure the timely submission of legal documents and correspondence, tracking important deadlines.
• Coordinate with external legal counsel as required, keeping executives informed of progress and developments.

Office and Project Management:

• Manage administrative functions for the executive office, including file management, office supplies, and office logistics.
• Organize and schedule meetings, ensuring all necessary documents and information are available.
• Monitor the progress of ongoing legal and administrative projects, providing regular updates to senior leadership.
• Assist with the coordination of company events, conferences, and internal meetings, ensuring all details are managed effectively.
• Maintain confidentiality and handle sensitive company and legal information with discretion.

Qualifications

• A Bachelor’s Degree in Law
• 3 - 4 years proven experience as an Executive Assistant, Personal Assistant, or similar role, preferably in a legal or corporate environment.
• In-depth knowledge of legal terminology, legal documents, and processes.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Flexible to travel
• Excellent written and verbal communication skills, with the ability to communicate professionally with stakeholders at all levels.
• High attention to detail and accuracy in document management and preparation.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), legal software, and project management tools.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Strong interpersonal skills with the ability to work well both independently and as part of a team.
• Flexible, adaptable, and able to handle a variety of tasks in a fast-paced environment.

Salary
N150,000 - N200,000 monthly.

Application Closing Date
22nd May, 2025.

How to Apply
Interested and qualified candidates should send their CV to: Hr@limeswood.com.ng using the Job Title as the subject of the email.