Executive Assistant at BridgeHedge Limited

BridgeHedge Limited, a management consulting firm is recruiting to fill the position below:

Job Title: Executive Assistant

Location: Lagos

Job Summary

• The Executive Assistant will provide high-level administrative, organizational, and strategic support to the executive team. 
• This role requires an individual who is proactive, detail-oriented, and capable of handling multiple tasks efficiently. 
• The ideal candidate must possess excellent time management skills, strong communication abilities, and the ability to maintain confidentiality in all matters.

Key Responsibilities
Calendar Management:

• Schedule and coordinate meetings, appointments, and events for executives.
• Prioritize and manage conflicting demands on the executive’s schedule.
• Ensure all meetings are well-organized, with necessary preparations completed in advance.

Travel Arrangements:

• Book flights, hotels, and transportation for business trips.
• Prepare detailed travel itineraries and coordinate any changes.
• Ensure smooth travel logistics for both domestic and international trips.

Communication Management:

• Manage and screen emails, phone calls, and messages for the executive team.
• Draft, review, and distribute business correspondence as needed.
• Serve as a primary liaison between the executive and internal/external stakeholders.

Document Organization:

• Maintain, update, and organize company files, records, reports, and other essential documents.
• Ensure all documentation is easily accessible and well-structured.
• Assist in preparing reports, presentations, and other business materials.

Meeting Coordination:

• Prepare meeting agendas, take minutes, and distribute materials before and after meetings.
• Ensure follow-ups and action items from meetings are tracked and completed.
• Manage virtual and in-person meetings, ensuring smooth execution.

Expense Management:

• Track and manage executive expenses, reimbursements, and budget-related tasks.
• Ensure timely submission of financial reports and expense documentation.
• Assist in maintaining financial records and processing payments related to executive functions.

Liaison Role:

• Act as a bridge between executives and employees, clients, and business partners.
• Ensure clear and effective communication between different departments.
• Represent the executive professionally in interactions with key stakeholders.

Project Support:

• Assist in managing and executing special projects and initiatives.
• Conduct research and provide insights to aid decision-making.
• Coordinate with various teams to ensure smooth project execution and timely completion.

Qualifications & Requirements

• Bachelor’s degree in Business Administration, Management, Communications, or a related field.
• Minimum of 3 years of experience as an Executive Assistant, Personal Assistant, or similar role.
• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools.
• Ability to handle confidential and sensitive information with discretion.
• Strong problem-solving and critical-thinking skills.
• Ability to work independently, anticipate needs, and take initiative.
• Experience in coordinating high-level business operations and projects is an advantage.

Compensation & Benefits
Base Salary:

• Competitive monthly salary based on experience and qualifications.

Performance-Based Incentives:

• Percentage stake in selected company projects, offering long-term financial growth.
• Commission on certain deals and successful negotiations.
• Performance-based bonuses tied to key business milestones.

Additional Benefits:

• Health and wellness benefits (where applicable).
• Paid time off and flexible work arrangements.
• Professional development and training opportunities.
• Exclusive exposure to high-level business strategy and executive operations.

Application Closing Date
10th June, 2025.

How to Apply
Interested and qualified candidates should send their Applications and work portfolio to: info@bridgehedge.org using the Job Title as the subject of the email.