Personal Assistant at Cascade Luxury Perfumes

Cascades Luxury (affiliated to Cascades Konsult, UK) are the owner of the Scentified by Cascades Luxury stores in Nigeria and Ghana, shaping the future of luxury fragrance and beauty.

Cascades Luxury are also the exclusive distributors and retailers of the RIVAGE skincarebrand. Arising from the significantly successful outing in Nigeria (easily the biggest market in Africa), we have secured the confidence of top European brands eager to expand into other vibrant economies in the continent.

We are recruiting to fill the position below:

Job Title: Personal Assistant

Location: Lagos
Employment Type: Full-time

Job Description

• Acting as the first point of contact for the CEO with internal/external clients.
• Managing the CEO’s diary, meetings, and appointments.
• Booking and managing travel arrangements.
• Developing efficient documentation and filing systems.
• Coordinating and organizing the CEO's calendar.
• Responding to emails, messages, and other communications on behalf of the CEO.
• Arranging domestic and international flights, transportation, and accommodation for C-level executives.
• Providing support to private family, including "off hours" (nights and weekends).

Responsibilities

• Coordinate and organize the CEO's calendar, ensuring efficient time management and prioritizing key activities.
• Respond to emails, messages, and other communications on behalf of the CEO, maintaining professionalism and confidentiality.
• Schedule, prepare for, and follow up on meetings, ensuring the CEO is well-prepared and documentation is handled effectively.
• Plan and coordinate travel logistics, including flights, accommodations, and itineraries for the CEO's business trips.
• Maintain and organize important documents, reports, and files, ensuring quick and easy access for the CEO.
• Manage incoming calls and visitors, screening and prioritizing requests to optimize the CEO's time.
• Assist in preparing reports, presentations, and other documents as needed by the CEO.
• Conduct research on various topics to provide the CEO with accurate and up-to-date information.
• Manage sensitive and confidential information with discretion and integrity.
• Plan and organize corporate events, conferences, and meetings, overseeing logistics and details.
• Act as a point of contact between the CEO and internal/external stakeholders, ensuring effective communication.
• Track and manage the CEO's expenses, preparing accurate and timely expense reports.
• Oversee the CEO's social media presence, ensuring posts align with the professional image of the company.
• Address issues and challenges proactively, finding solutions and presenting options to the CEO.
• Provide ad hoc administrative and operational support as needed by the CEO.
• Collaborate with other executives and department heads to facilitate seamless communication and workflow.
• Manage responsibilities associated with the CEO serving as both the CEO and President of Thai e-Commerce Association, ensuring seamless coordination and support for both roles.
• Take care of speaker-related tasks, including replying to invitations, negotiating speaker fees, providing necessary information for drafting artwork, and scheduling slots for speakers, moderators, keynotes, or panel sessions.

Qualifications

• Interested candidates should possess a B.Sc Degree with 1 - 3 years experience. 
• Experience as an executive assistant or personal assistant, preferably supporting C-level executives.
• Excellent time management skills with the ability to prioritize tasks efficiently.
• Strong organizational abilities with attention to detail and ability to multitask.
• Excellent written and verbal communication skills, demonstrating professionalism and clarity.
• High level of discretion and ability to handle confidential information with integrity.
• Proficient in Microsoft Office Suite and other relevant productivity tools.
• Ability to anticipate and resolve issues independently.
• Flexibility to adapt to changing priorities and work in a dynamic environment.
• Proactive approach to tasks, anticipating needs and taking initiative.
• Maintain a high level of professionalism and represent the CEO's office with poise and confidence.

Application Closing Date
Not Specified. 

How to Apply
Interested and qualified candidates should send their CV to: moneytrustrecruitment@gmail.com using the Job Title as the subject of the email.