Human Resource Intern - Archivist at the Norwegian Refugee Council (NRC)

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, emergency food security, and water, sanitation and hygiene sectors.

We are recruiting to fill the position below:

Job Title: Human Resource Intern - Archivist

Job Identification: 18203
Location: Maiduguri, Borno
Job type: Contract
Duration of contract: 6 months.
Grade Level:  Grade 2 in NRC's grading structure
Reporting line:  HR Coordinator

Key Responsibilities

• Assist in archiving HR documents and employee records in compliance with NRC policies and legal requirements.
• Digitize physical HR files and upload them to the document management system (Filling Tree). 
• Ensure accurate labelling, categorization, and indexing of files for easy retrieval.
• Support in maintaining confidentiality and security of personnel files and sensitive information.
• Help update and maintain the HR database and file tracking systems.
• Conduct periodic audits of archived documents to ensure completeness and accuracy.
• Provide support in responding to internal document retrieval requests.
• Collaborate with the HR team to streamline filing and recordkeeping processes.
• Perform other administrative and clerical tasks as assigned.

Qualifications

• Recent graduate or currently pursuing a Degree in Human Resources, Business Administration, Library Science, or a related field.
• Basic understanding of human resources management.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with integrity and discretion.
• Proficient in Microsoft Office (Excel, Word, Outlook). Familiarity with document management systems is a plus.
• Good communication and interpersonal skills, with the ability to work as part of a team.
• Ability to manage multiple tasks and meet deadlines.
• Interested in working in the NGO sector and contributing to humanitarian causes.
• Fluency in English and Hausa is required.

Application Closing Date
4th June, 2025, 3:23 PM.