Finance and Admin Associate at Helen Keller International (HKI)

Helen Keller International (HKI), established in 1915, is an international non-governmental organization (NGO) dedicated to saving the sight and lives of the most vulnerable and disadvantaged. Headquartered in New York City, HKI currently conducts programs in 21 countries in Africa and Asia, as well as in the United States.

HKI implements integrated package of cost-effective interventions that are proven to improve maternal and child nutrition. HKI supports policies and programs on food fortification, vitamin A supplementation, infant and young child feeding, nutrition-sensitive agriculture, community-based management of acute malnutrition and prevention and treatment of neglected tropical diseases. At the core of HKI’s programs is advocacy and social behavior change communication to various stakeholders. HKI also undertakes cutting-edge research to influence policy decisions and inform program quality.

We are recruiting to fill the position below:

Job Title: Finance and Admin Associate

Location: Borno
Employment Type: Full-time
Reports To: Finance and Admin Associate

Background / Scope of the position

• The Finance and Admin Associate (FAA) plays an important role in supporting the organization’s financial operations and administrative systems at the state level.
• The Finance and Admin Associate’s (FAA) job is to work closely with the FAO to ensure smooth and accurate flow of financial and operational information and also work on designing and implementing financial reports.
• The FAA ensures effective implementation of project activities in the field location within the context of financial, contractual and operating systems.
• He/ she assist the FAO to manage the budget for the state field office/project, implements Helen Keller financial policies and procedures, ensure compliance and works collaboratively with other Finance and projects technical staff to facilitate projects.

Management and Functional Relationships:

• Supervision: Reports to the Finance and Admin Officer (FAO)
• Internal Collaboration: Works closely with state technical teams and Abuja finance team.

Specific Responsibilities

• The FAA will oversee the operations and finances of the state office.
• Review activity requests and prepare bank vouchers for payments 
• Track cash flow and compile retirement receipts and review              
• Manages petty cash reconciliation
• Preparation of office running budget 
• Check matching expenses for compliance with donor regulations.
• Assist with month end reporting package 
• Ensure implementation of regulations and procedures for local purchase, procurement and logistics management in collaboration with Logistics Officer(s) and Associate(s). 
• Maintain rigorous operations in the field office, communicating regularly with the Abuja office to assure smooth operations.
• Assist technical staff to develop and manage monthly and quarterly activity budgets.
• Implement financial and internal control policies and procedures 
• Process supplier invoices 
• Maintain financial files and records 
• Maintain the assets register 
• Submit staff time sheets for payroll processing

Requirements
Education & Experience:

• University Degree in Business Management or accounting. Postgraduate degree in related field and possession of professional qualification such as ACA or ACCA is an added advantage. Professional experience supporting USAID-funded projects and managing state finance & Admin function is preferred

Knowledge and Skills:                       

• Strong numeric skills and attention to detail and quality
• Minimum 2 years’ experience
• Experience with USAID funded project is preferred but other donor funded project will be considered
• Proficiency in Microsoft Office Programs, especially Excel spreadsheets
• Demonstrate good judgment and sound financial “common sense”
• Ability to create and monitor budgets
• Understand the principles of adequate documentation and of audit and performance necessary to ensure audit compliance.
• Advanced written and verbal proficiency in English including business terminology.

Competencies:

• Good communication and interpersonal skills
• Tertiary qualifications in a related field and experience working in a non-profit organization will be an advantage.
• Commitment to accuracy and attention to detail 
• Excellent interpersonal skills and ability to relate to people at all levels internally and externally 
• Ability to plan, balance and cope with competing priorities 
• Good written and verbal communication skills 
• Good standard of IT including experience of using MS Office 
• Ability to manage teams, initiate and organize work
• Ability to establish priorities in a time-sensitive environment and meet deadlines.
• Excellent communication, interpersonal and organizational skills
• Ability to work in a team-oriented environment while maintaining an individual workload
• Logical and flexible approach to solving problems, especially when working under pressure
• Monitoring/assessing performance to make improvements or take corrective action.

Application Closing Date
16th June, 2025.

Method of Application
Interested and qualified candidates should send their CV to: nigeria.recruitment@hki.org using the job title as the subject of the email.

Terms & Conditions: This is a local posting in Nigeria, and as such, is subject to local terms and conditions.