Administration and Logistics Officer (Volunteer) at Ensemble Aid Foundation

Ensemble Foundation is a national humanitarian organization dedicated to reducing suffering, restoring dignity, and strengthening the resilience of vulnerable populations in Nigeria. Since our founding in January 2025, we aim to provide life-saving and life-enhancing support in the areas of Water, Sanitation, and Hygiene (WASH), health, education, and livelihood development. We collaborate with local communities, governments, and international partners to develop impactful and lasting solutions to pressing humanitarian challenges.

Driven by the principles of humanity, impartiality, neutrality, and independence, we strive to meet the urgent needs of displaced individuals, refugees, and host communities. Additionally, we address the underlying causes of vulnerability through long-term development initiatives. Our approach prioritizes rights, ensuring that the most marginalized populations—including women, children, and individuals with disabilities—are empowered and included in every aspect of our programming.

We are recruiting to fill the position below:

Job Title: Administration and Logistics Officer (Volunteer)

Location: Jimeta, Yola - Adamawa
Employment Type: Volunteer

Job Summary

• We are looking for a dynamic and proactive Volunteer to support our logistics and administrative work.
• The ideal candidate is comfortable using computers, working with numbers, and enjoys following up on tasks to make sure things get done properly and on time.

Key Responsibilities
Logistics - Procurement:

• Assist the Executive Director and Head of Programsin identifying equipment needs
• Keep records of EAF supplies and materials.
• Assist the Head of programs with procurement processes: conduct suppliers’ assessment, market monitoring,and price data collection; keep suppliers'recordsupdated; fill the bid analysis table; follow upwith suppliers (supply delivery, purchase order, items reception, etc.).

Logistics - Movement follow-up:

• Fill and edit the weekly staff movement plan.
• Follow upon the good completion and compile the vehicle movement tracker and provide a weekly report to your management.
• Follow upwith drivers and report any issuesto the management.

Administration - Accounting:

• Prepare basic payment requests or petty cash forms.
• Check and organize supporting documents for payments (payment requests, invoices, receipts, etc.).
• Reconcile bank statements and petty cash balances regularly.

Administration - Finance management: 

• Support in tracking expenses and preparing basic financial reports using Excel (with guidance).
• Prepare, scan, and file administrative documents (contracts, bills, delivery notes, etc.).
• Enter financial data into simple tracking tools (Excel).

Qualifications & Skills

• Interested candidates should possess a Bachelor's Degree with 1-5 years experience.
• You must be comfortable using computers (reportwriting using Word, email writing, basic data entry,and tasktracking using Excel).
• Good with numbers and detail-oriented.
• Very dynamic, organized, and proactive in following up on tasks.
• Good communication skills: you must be able to communicate and engage with humanitarian workers, community members, suppliers, contractors,and local authorities.
• The candidate must show the ability to work in a team.
• Previous experience in admin or logistics work is an added advantage.

Benefits of Volunteering

• Contribute meaningfully to impactful projects that improve EAF operations.
• Improve skillsin office management, procurement, supply chain, inventory management, record keeping, and event coordination.
• Gain hands-on experience in humanitarian programming.
• Participate in capacity-buildingactivities on humanitarian programming, sectoral,and soft skills.
• Receive a certificate of service and recommendation upon successful completion.
• Connect with professionals in the humanitarian and development sectors.

Application Closing Date
17th June, 2025.

How to Apply
Interested and qualified candidates should send their Curriculum Vitae and a short Motivation Letter to: ensembleaidfoundation.hr@gmail.com using "Administration and Logistics Volunteer" as the subject of the email.

Note

• Female applicants are strongly encouraged to apply.
• Only shortlisted candidates will be contacted.
• Please note that applications submitted after the closing date will not be considered.