Administrative Manager - Investment at HB Oneira Nigeria Limited

HB Oneira Nigeria Limited is an investment company focused on Fund raising, Equity investment and venture capital.

We are recruiting to fill the position below:

Job Title: Administrative Manager - Investmen 

Location: Port Harcourt, Rivers
Employment Type: Full-time

Job summary

• An Administrative Manager in an investment company plays a critical role in supporting the firm’s fundraising, equity investment, and venture capital operations.
• This position ensures seamless administrative and operational workflows while maintaining regulatory compliance and providing strategic support to both internal teams and external stakeholders.

Core Responsibilities
Fund Administration:

• Oversee fund accounting activities, including preparation of financial statements, NAV (Net Asset Value) calculations, capital calls, and distributions.
• Manage investor reporting and ensure timely delivery of all financial reports.

Operational & Office Support:

• Handle day-to-day administrative operations such as office management, document preparation, scheduling, and data entry.
• Coordinate logistics and ensure smooth internal workflows across departments.

Compliance & Regulatory Reporting:

• Ensure full compliance with all relevant regulatory requirements for fund operations.
• Prepare and maintain detailed reports for internal use and external regulatory bodies.

Relationship Management:

• Serve as a liaison between the firm and external partners, investors, and vendors.
• Foster strong working relationships across departments to support business objectives.

Team Supervision (if applicable):

• Lead and supervise administrative staff, including task delegation, performance monitoring, and training.
• Evaluate team capacity and support staffing needs as required.

Specific Tasks:

• Fund Accounting: Maintain accurate financial records and ensure alignment with relevant accounting standards.
• Investor Relations: Support investor communication, respond to queries, and prepare comprehensive investor reports.
• Due Diligence: Assist in data collection and report preparation during investment due diligence processes.
• Regulatory Compliance: Stay abreast of changing regulatory landscapes and adapt processes accordingly.
• Data Management: Maintain secure and organized databases, including investor profiles, transaction records, and company documents.
• Skills & Qualifications
• Organizational Excellence: Ability to manage multiple projects, prioritize tasks, and meet tight deadlines efficiently.
• Financial Systems Proficiency: Experience with accounting platforms and financial reporting tools (e.g., QuickBooks, Xero, Excel, etc.).
• Strong Communication: Excellent written and verbal communication skills, with the ability to interact confidently with all stakeholders.
• Investment Knowledge: Solid understanding of fund operations, investment reporting, and compliance processes.
• Team-Oriented: Self-motivated with the ability to work independently and collaboratively within cross-functional teams.
• Attention to Detail: High level of accuracy and professionalism in managing confidential financial and client data.

Qualifications
Education:

• A Bachelor's Degree in Business Administration, Finance, Accounting, Economics, or a related field is typically required.
• A Master’s degree (e.g., MBA) or professional certifications (e.g., ACCA, CFA, CPA) are considered strong assets, especially in investment-related roles.

Professional Experience:

• 3 – 5 years of experience in an administrative, operations, or office management role.
• Prior experience in a financial services, investment, private equity, or venture capital environment is highly desirable.

Technical Skills:

• Proficiency in financial and accounting software (e.g., QuickBooks, Xero, SAP, Sage).
• Strong command of Microsoft Office Suite, especially Excel, Word, and PowerPoint.
• Experience with CRM systems, document management platforms, and compliance tools is a plus.

Core Competencies:

• Organizational Skills: Ability to manage multiple tasks, projects, and priorities efficiently.
• Attention to Detail: High level of accuracy in handling financial records, reports, and data.
• Communication Skills: Strong written and verbal communication skills for interacting with stakeholders, investors, and teams.
• Problem-Solving: Ability to identify process gaps and develop effective administrative solutions.
• Time Management: Excellent ability to meet deadlines and manage competing demands.
• Interpersonal Skills: Strong collaboration abilities with team members and external partners.

Knowledge & Awareness:

• Understanding of investment fund operations, including fund administration, capital calls, distributions, and reporting.
• Familiarity with compliance regulationsand governance practices applicable to financial services.
• Awareness of industry best practices and evolving trends in administrative and operational management.

Salary
N200,000 - N250,000 monthly. 

Application Closing Date
1st July, 2025.

How to Apply
Interested and qualified candidates should send their CV to: Hboneirang@gmail.com using the job title as the subject of the email.