Warehouse Assistant at the African Union (AU)

The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organization of African Unity (OAU, 1963-1999). We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.

We are recruiting to fill the position below:

Job Title:  Warehouse Assistant

Req Id:  2732
Location: Addis Ababa, Ethiopia
Reports to: Warehouse and Distribution Team Lead 
Directorate/Department/Organ: Administration Directorate Africa CDC
Division: Supply Chain Division 
Job Grade: GSA5
Contract Type: Fixed Term 

Purpose of Job

• The Warehouse Assistant will oversee the daily operations of the warehouse, ensuring efficient and effective support for various logistics and inventory management activities.
• This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment

Main Functions

• The Warehouse Assistant supports the efficient operation of the warehouse by handling the receipt, storage, and dispatch of supplies.
• This role involves maintaining inventory accuracy, ensuring compliance with safety standards, and assisting with various warehouse tasks as needed

Specific Responsibilities

• Receive incoming shipments and verify their contents against purchase orders and shipping documents.
• Inspect supplies for damage or discrepancies and report any issues to the Warehouse and Distribution
• Ensure proper documentation of received goods.
• Store supplies in designated areas in an organized and efficient manner.
• Assist with the maintenance of accurate inventory records using warehouse management systems.
• Conduct regular stock counts and help reconcile inventory discrepancies
• Pick, pack, and prepare orders for dispatch according to shipping instructions.
• Ensure that supplies are packaged securely to prevent damage during transit.
• Assist with the loading and unloading of shipments
• Follow all health and safety protocols to maintain a safe working environment.
• Participate in regular safety drills and training sessions.
• Ensure that all warehouse areas are clean, organized, and free from hazards.
• Maintain accurate records of all warehouse transactions, including receipts, issues, and returns.
• Prepare reports on inventory levels and warehouse activities as required.
• Ensure compliance with Africa CDC’s documentation standards and procedures.
• Assist warehouse staff and management with various tasks as needed.
• Collaborate with other team members to ensure smooth warehouse operations.
• Provide support during inventory audits and other warehouse-related activities.

Academic Requirements and Relevant Experience

• A Diploma in Supply Chain Management, Accounting, Logistics Management, Business Management, or Supplies Management with minimum of 3 years of experience.
• Bachelor’s Degree in Supply Chain Management, Accounting, Logistics Management, Business Management, or Supplies Management with a minimum of 2 years of relevant professional experience in warehouse operations or logistics. Experience working with humanitarian organizations or in the public sector is an asset.
• Additional training or certification in warehouse management, logistics, or a related field is an asset.

Required Skills:

• Excellent verbal and written communication skills in any of the AU working languages (Arabic, English, French, Portuguese, Spanish and Swahili) and working knowledge in other AU Languages will be an added advantage.
• Able to work in a fast-paced environment
• Familiarity with inventory software, and able to upload data into the company system
• Able to work independently
• Pays attention to detail and monitors the quality of inventory
• Highly organized and able to store items efficiently
• Must follow all health and safety procedures and regulations as dictated by the organization

Leadership Competencies:

• Building relationships:
• Flexibility L1
• Risk Awareness and Compliance L1
• Strategic Perspective

Core Competencies:

• Teamwork and Collaboration
• Accountability awareness and Compliance
• Learning Orientation
• Communicating with impact

Functional Competencies:

• Trouble shooting
• Job Knowledge Sharing
• Task Focused
• Continuous Improvement Awareness

Tenure of Appointment:

• The Appointment will be made on a fixed term contract for a period of one (1) year, of which the first three (3) months will be considered as a probationary period.
• Thereafter, the contract may be renewed for a similar period subject to funding availability, satisfactory performance and agreed deliverables.

Gender Mainstreaming:

• Africa CDC is an equal opportunity employer, and qualified women are strongly encouraged to apply.

Languages:

• Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage.

Remuneration
The salary attached to the position is an annual lump-sum of US $ 55,174.63  (GSA5 Step 5) inclusive of all allowances for internationally recruited staff, and US$  22,656.97  inclusive of all allowances for locally recruited staff of the African Union.

Application Closing Date
4th July, 2025, 11h59 p.m. EAT.