Procurement Officer at Qatar Charity Organization

Qatar Charity is one of the leading humanitarian and development organizations worldwide. It offers life-saving aid to those affected by conflicts, persecution, and natural disasters, while also implementing sustainable development programs to combat poverty. Established in 1992 by a group of Qatari philanthropists, Qatar Charity is a private, voluntary, and nonpolitical organization with field offices in 30 countries and implementing partners in 20 other countries. The mission of Qatar Charity is to empower the most vulnerable groups, enabling them to attain human dignity and social justice in collaboration with their partners. The goal of Qatar Charity is to provide a better life for children and their families through various initiatives in social welfare, water and sanitation, education, nutrition, and economic empowerment.

We are recruiting to fill the position below:

Job Title: Procurement Officer

Location: Abuja (FCT)
Employment Type: Full-time

Procurement Responsibilities

• Implement procurement plans to meet program needs on time and in line with GSC standards.
• Assist in developing procurement specifications and scopes of work.
• Process approved purchase requests in the procurement software (ERP) and ensure data accuracy.
• Participate in tender meetings, evaluations, and negotiations with suppliers.
• Prepare bid analyses and procurement documents for approval.
• Review documents for accuracy before payment approval.
• Conduct market analyses and provide support to ensure compliance with policies.
• Monitor procurements for timely execution and facilitate communication among teams and suppliers.

Contract Management:

• Manage contracts and supplier performance to ensure compliance with terms and conditions, as well as standard operating procedures established by GSC.
• Prepare and execute contracts for selected bidders.
• Ensure timely renewal of ongoing contracts.
• Execute contracts based on established performance indicators.

Supplier Management:
Responsible for managing supplier relationships and performance to ensure precise record-keeping as provided by GSC. This includes:

• Maintaining supplier files and documentation
• Documenting supplier performance
• Maintaining supplier performance scorecards.

Compliance and Ethics:

• Assist in implementing organizational rules and regulations for all procurement activities, including specific departmental procurement tasks as assigned.
• Identify and analyze compliance risks within procurement processes.
• Conduct due diligence for suppliers, including performing reference checks and site visits.
• Identify and report any procurement red flags.
• Implement corrective action plans (CAPs) from internal and external audits.
• Identify, document, and promptly report any deviations in Qatar Charity procurement, following the established mechanism for appropriate follow-up.
• Ensure that all staff members are aware of and fully comply with Qatar Charity procurement policies.
• Develop and support the implementation of improvement plans.
• Immediately inform your supervisor of any areas of concern or potential or suspected violations of supply chain policies.
• Implement discrete, time-bound supply chain initiatives that enhance performance or compliance, such as executing a post-audit corrective action plan.

Qualifications

• Degree in Business Administration or Management
• A minimum of 3 years of relevant working experience
• At least 3 years of experience in supply chain management
• Proficiency in Microsoft Office Suite (MS Word, Excel, PowerPoint, Outlook)
• Strong computer skills and appreciation
• Experience with working ERP systems or other project management software
• A high level of integrity and strong interpersonal skills
• Willingness to work in challenging environmental conditions

Demonstrated Skills and Competencies:

• Excellent negotiator and communicator.
• Flexible with a can-do attitude and the ability to adapt to a changing and challenging environment.
• Quick to understand instructions and capable of working with minimal supervision.
• Willing and prepared to perform additional duties as assigned by the supervisor, while maintaining a high level of confidentiality.
• Strong interpersonal, organizational, and time management skills.
• Able to work effectively both independently and as part of a team.
• Key Working Relationships: Position Directly Reports to: Admin Coordinator

Application Closing Date
26th June, 2025.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note: This job description must remain flexible to respond to additional tasks or changes as identified by the line manager.