Human Resource Coordinator Assistant at Medecins Sans Frontieres (MSF) - Holland

Medecins Sans Frontieres (MSF) is an international, private, non-governmental, non-profit humanitarian organization. Our organization offers assistance to populations in distress, to victims of natural or man-made disasters, to victims of armed conflict, without discrimination irrespective of race, religion, creed or political affiliation. We have been working in Nigeria since February 1996.

We are recruiting to fill the position below:

Job Title: Human Resource Coordinator Assistant

Location: Abuja (FCT)

Main objective and responsibility of the position

• Implement general administrative procedures in order to ensure documentary traceability as well as com-pliance with local labour and fiscal regulations, under the HR Coordinator’s supervision.

General Accountabilities

• Following the HRCo’s instructions, supervise that the internal regulations are followed in the mission in order to ensure both tax and labour regulation compliance
• Support recruitment activities ensuring transparency and equity and issuing job offers conveniently in order to meet HR needs.
• Inform all the new staff on Staff Regulations, HR policies and regulations and/or living conditions in order to facilitate staff integration and their security.
• Execute, under the HR Coordinator supervision, employee contract related activities (file opening and formal documentation archiving, personal data updating, amendments, termination dates supervision, etc.) in order to ensure legal compliance.
• Present and explain contract terms and the content of Internal regulation (rights and obligations) to newly recruited personnel in order to ensure legal compliance and local integration.
• Collect the variable pay slip elements on Homere (paid holidays, sick leave, unpaid leave, etc.) in order to ensure accurate and on time payroll payment.
• Supervise the payroll process, checking the list of employees and amounts payable (variable pay, taxes, social securities contributions, etc.) in order to ensure accuracy and on time payroll payment.
• Follow-up cost of living on a regular basis.
• Register applicants to training activities and help the HR Coordinator to evaluate the results in order to improve return on training expenditures.
• Support the HR Coordinator to draw up annual holiday planning in order to schedule staff shifts and cover operational needs.
• Supervise project budget execution in order to detect deviations and recommend corrections.
• Following up of all expiring National Staff definite contract dates and inform the Personnel Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative
• Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project HR Manager in translating documents into local language and assisting in meetings upon request.
• Additional HR/ Admin tasks delegated by the PAM.

MSF Section/Context Specific Accountabilities:
Administration:

• Supervision and management of domestic staff (Cooks, Cleaners & Nanny) at Coordination (offices and houses).
  • Manages leave of absences, ensures replacements.
  • Prepares evaluations and follows up on performance.
  • Management of household items and office supplies (including drinking water, coffee, tea) in liaison with the logistics department, arranging of expat food & meals (quantifies and quality), ensures cleaning material and household items are maintained at required levels.
  • Ensures and monitors office and houses are clean (monitoring of laundry at expat houses is included)
  • Reports maintenance needs to relevant department/people.
• Archives
  • Responsible for personnel file archives
  • Responsible for recruitment file archives
• Recruitments
  • Support the recruitment process with posting and dissemination of vacancy announcements

Personnel Information and Contracts for the mission:

• Personnel Information:
  • Maintenance of MSF Homere staff database;
  • Maintenance of employee files (hard copies and electronic).
  • Execute contract related activities (file opening and formal documentation archiving, personal data updating, amendments, termination dates, filing etc.) ensuring legal compliancy and MSF norms and standards.
  • Printing of Staff Identification cards;
  • Support to projects with respects to HOMERE and other administrative queries.
• Contracts for Coordination staff
  • Enter all new hires in Homere
  • Prepare employment contracts
  • Monitor end of contract dates, change of contracts, special payments, allowances
  • Generate payslips

Compensation and Benefits for the mission:

• Medical Insurance
  • Ensure documentation is complete for subscription for medical insurance coverage;
  • Follow up with Coordination and projects that documentation has been received for additions to medical insurance.
  • Circulate beneficiary list of the insurance company to Coordination and projects to ensure lists are accurate and updated.
• Support onboarding of new staff in coordination during briefings (i.e.: social benefits)

Requirements

• Education: Business administration, management, finance or related degree is desirable.
• Experience: Essential: previous working experience of at least two years
• Desirable: Experience in MSF or other NGOs in developing countries.
• Languages: Very good command of English language is essential; Local language desirable
• Knowledge: Computer literacy (word, excel, internet, Homere) is essential.
• Competencies: Commitment to MSF Principles, Behavioural Flexibility, Stress Management, Results and Quality Orientation, Teamwork and Cooperation.

Application Closing Date
30th June, 2025: 5:00 PM.

How to Apply
Interested and qualified candidates should send their Cover Letter, latest Curriculum Vitae (CV) and necessary credentials to: nigeria-jobs@oca.msf.org using "HRCO ASSIST" the subject of the email.
Or
Click here to apply online

Note

• Only applications submitted online will be accepted
• Only one online application form should be submitted as multiple submissions will not be considered.
• NO Transportation and NO per diems will be provided during the recruitment procedure
• Only short-listed candidates will be contacted for interviews.
• Any documents sent to MSF-OCA (CV, cover letter, copies of diploma, recommendations letters) will not be returned by MSF-OCA.
• Qualified Female candidates are encouraged to apply. 
• MSF is an equal opportunities employer and promotes diversity within the organization.