Assistant Workshop Manager at White Soul Group (2 Openings)

White Soul Group is a leading provider of logistics solutions and vehicle sales and after-sales services, dedicated to delivering excellence in every aspect of our business. With a commitment to innovation, integrity, and customer satisfaction, we strive to exceed expectations and become your trusted partner in logistics and automobile needs.

We are recruiting to fill the position below:

Job Title: Assistant Workshop Manager

Locations: Akwa Ibom and Lagos
Employment Type: Full-time

Responsibilities

• Coordinate the activities of the workshop on a day-to-day basis. 
• Organize and supervise the servicing, maintenance and repair of the company’s fleet and ensure that the vehicles are always in good working conditions.
• Ensure prompt planning and implementation of preventive maintenance activities on schedule for all trucks. 
• Supervise the maintenance and repair of all the trucks and other technical support equipment to ensure that overhauls, preventative maintenance and repair are done in a cost-effective manner, with attention given to quality and longer duration of vehicles.
• Ensure that the vehicles are maintained in a safe and reliable working condition in accordance with planned preventive maintenance program and to identify and rectify repetitive problems.
• Ensure that planning, scheduling, and unscheduled repairs are carried out efficiently and cost-effectively, with quality service.
• Oversees the administrative requirements of the workshop, including warranty obligations, inspection records, manual updates, equipment defect reports, maintenance services, policies, procedures, and practices.
• Regularly report progress on each job
• Analyse maintenance costs and provide recommendations on fleet utilization and replacement.
• Track parts usage and maintain an accurate inventory of parts issued.
• Assist in the development of maintenance budget by providing input relative to policy, costs and established metrics.
• Ensure the maintenance records for fleet are accurate and up to date.
• Investigate and diagnose the causes of vehicle breakdown and accidents and apportion blames accordingly by ensuring that defaulters take financial responsibility of the cost of repairs.
• Ensure that the workshop is always functional and that vehicles awaiting repairs are attended to with dispatch.
• Supervise, schedules or assigns work to mechanics and other maintenance personnel.
• Tests vehicles to troubleshoot problems and/or tests repairs to ensure proper and safe completion.
• Raise requests for spare parts needed for maintenance activities and ensure that such parts requested are used for the purpose for which they are requested for.
• Recover to base all broken down vehicles or accidental trucks with dispatch.
• Ensure thorough pre and post trip inspection, pre and post maintenance inspection and all relevant inspections
• Ensure that the trucks are thoroughly checked, and bolt and nuts retightened on the arrival of the trucks.
• Coordinate the activities of mechanics including discipline.
• Ensure that all the tools and equipment in the workshop are accounted for always, functional and are being prudently used.
• Ensure adequate training of mechanics and all other workshop personnel on preventative maintenance and on methods for diagnosing and repairing vehicles and parts.
• Organize training in conjunction with the HR/Fleet unit for all the drivers especially on how to handle minor breakdowns.
• Prevent pilfering of the company’s tools and materials through thorough monitoring.
• Provide the procurement unit periodically with the list of parts that are frequently used for replacement to avoid stockouts.
• Assign vehicles for maintenance to a designated Mechanic(s) and take proper records in case the vehicles fail.
• Enforce compliance with the approved maintenance timelines through strict supervision to ensure vehicles do not exceed the required time at the workshop.
• Ensure the mobile maintenance team is always available when called upon; coordinate and assign rescues.
• Assist in procurement where necessary and advise on quality vehicle parts to be purchased.
• Advice the fleet team on the duration of each maintenance activity
• Prepare daily, weekly, monthly and quarterly maintenance reports.
• Any other duties related to or arising from the performance of what is listed above.
• Truck Maintenance Report (TMR)
• Preparation of monthly TMR
• Ensure that all details of every item used for each Truck, i.e., Item, Quantity, Price and other relevant details, are captured in the Report.
• Ensure details of Items paid for by cash must be properly captured in the TMR
• Ensure requisition details, Date, Requester, Quantity and Price for the store items are reflected in the TMR.
• Ensure the cost incurred in maintaining each and every truck for all reporting periods is captured in the TMR
• Prepare a monthly injector Repairs report. 
• Prepare monthly rescue reports
• Prepare a monthly tyre consumption report
• Present the quarterly report showing the Driver with the best care culture.

Requirements

• Minimum of a Bachelor’s Degree in mechanical engineering from a recognized tertiary institution.
• Minimum 5years of progressive working experience in a similar position
• Proven experience working with trucks and semi-literate mechanics.

Salary
N350,000 - N500,000 Monthly.

Application Closing Date
5th July, 2025.

How to Apply
Interested and qualified candidates should send their CV to: careers@whitesoulgroup.org using the role and location as the subject of the email.

Note: Only qualified applicants can apply.