Project Assistant (ARBE) at the African Union (AU)

The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organization of African Unity (OAU, 1963-1999). We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.

We are recruiting to fill the position below:

Job Title: Project Assistant (ARBE)

Req Id: 2742
Location: Addis Ababa, Ethiopia
Job Grade: GSA5
Contract Type: Fixed Term
Reports to: FSRP Project Coordinator 
Directorate: Agriculture and Rural Development
Division : Project Implementation Unit (PIU)
Number of Direct Reports: 0
Number of Indirect Reports: 0

Purpose of Job

• The Food Systems Resilience Program for Eastern and Southern Africa Project (FSRP) funded by the World Bank with the objective to increase the resilience of food systems and preparation for food security in targeted parts of Eastern and Southern Africa.

Main Functions:

• Under the overall guidance and supervision of the FRSP Project Coordinator, the FSRP Administrative Assistant supports the Project Team/PIU in all administrative tasks in support of project implementation. 

Specific Responsibilities

• Organize internal & external meetings (invites/meeting room/catering)
• Draft memos and required documents for review and approval by the FSRP Project Coordinator and onwards correspondence within and outside the AUC.
• Manage the billing process in close collaboration with the FSRP Procurement Officer and the Finance Officer.
• Prepare, review, manage and coordinate finalizing invoices
• Generate and implement ideas for continuous improvement on systems and processes
• Organize and manage daily activities for the FSRP Project Coordinator and members of the PIU
• Schedule conference rooms and arrange meetings and events in close collaboration with the FSRP KM Officer
• Prepare timesheets and other required administrative documents within the PIU.
• Prepare all necessary documents for events, including liaising with Travel Unit
• Participate in annual project reviews and planning workshops and assist the FSRP Project Coordinator in preparing relevant reports;
• In close collaboration with the FSRP Project Coordinator and other staff in the PIU, organize international/inter-governmental meetings and conferences, advocate strategic partnerships, best practices, and increased policy dialogue and develop and negotiate effective working relationships/consensus and agreements with international and national partners
• Perform any other duties as assigned by the supervisor.

Academic Requirements and Relevant Experience

• Bachelor’s degree in procurement or related field with at least 2 years of relevant experience.
• Or a Diploma in procurement or a related field with at least 3 years of relevant experience.
• Experience working in the context of large and complex development projects. 

Required Skills:

• Excellent interpersonal skills 
• Sound planning and organisational skills
• Proficiency in one of the AU working languages, and fluency in another AU language is an added advantage

Leadership Competencies:

• Strategic Insight
• Developing Others
• Change Management
• Managing Risk

Core Competencies:

• Building Relationship
• Fosters Accountability Culture
• Learning Orientation
• Communicating with Influence

Functional Competencies:

• Conceptual Thinking
• Job Knowledge Sharing
• Drive for Results
• Continuous Improvement Orientation

Tenure of Appointment:

• The Appointment will be made on a fixed-term contract for a period of one (1) year, of which the first three (3) months will be considered as a probationary period.
• Thereafter, the contract may be renewed for a similar period, subject to funding availability, satisfactory performance and agreed deliverables.

Gender Manistreaming:

• The AU Commission is an equal opportunity employer, and qualified women are strongly encouraged to apply.

Languages:

• Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage

Remuneration

• The salary attached to the position is an annual lump-sum of US$ 55,174.63 (GSA5 Step 5) inclusive of all allowances for internationally recruited staff, and US$ 22,656.97 inclusive of all allowances for locally recruited staff of the African Union Commission.

Application Closing Date
11th July, 2025, 11h59 p.m. EAT.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note

• Only candidates who meet all job requirements and are selected for interviews will be contacted.
• Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas, Bachelor's degrees, Master's degrees and any relevant certificate in line with the area of expertise.
• The African Union is an equal opportunity employer, and female candidates are strongly encouraged to apply.
• Candidates from least represented countries within the African Union are strongly encouraged to apply for positions that fit their profiles. These countries include: Algeria, Angola, Cape Verde, Central African Republic, Comoros, DR Congo, Egypt, Equatorial Guinea, Eritrea, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Mauritania, Mauritius, Morocco, Namibia, Sahrawi D.R., Sao Tome and Principe, Seychelles, and Somalia.