Office Manager at Peopleplusng

Peopleplusng - We provide exceptional HR support that empowers businesses to succeed. We're committed to delivering tailored solutions that meet the unique needs of each client, from recruitment and talent management to compliance and risk management.

We are recruiting to fill the position below:

Job Title: Office Manager

Location: Lagos
Employment Type: Contract

Job Summary

• We are seeking a smart, detail-oriented, and capable Office Manager to oversee all non-clinical aspects of the Lagos facility.
• This role combines full operational oversight with administrative coordination to ensure the clinic runs seamlessly.
• The Office Manager will be responsible for managing the day-to-day non-clinical operations of the clinic, including administration, facility upkeep, compliance, procurement, vendor coordination, inventory management, and reporting.
• The successful candidate will be expected to proactively identify issues, implement solutions, and maintain an environment that supports premium client care and efficient staff operations.

Key Responsibilities

• Oversee daily non-clinical operations of the clinic, ensuring smooth coordination of all administrative and support services.
• Supervise and support front desk staff, cleaners, maintenance officers, and any external vendors attached to facility functions.
• Ensure the clinic premises are clean, hygienic, and client-ready at all times by managing cleaning schedules, waste disposal, and maintenance needs.
• Coordinate with maintenance officers and technicians to ensure functionality of utilities and equipment (generators, ACs, plumbing, lighting, etc.).
• Manage regulatory compliance activities, including annual license renewals, fire service certification, and Lagos State Health Facility Monitoring & Accreditation (HEFAMAA) processes.
• Monitor and support servicing of medical aesthetic equipment by liaising with internal biomedical engineers or external service providers.
• Manage procurement of non-clinical supplies and consumables, ensuring quality, timely delivery, and cost efficiency.
• Track usage and maintain optimal stock levels of consumables, office supplies, cleaning items, and treatment-related materials in collaboration with the inventory officer.
• Maintain vendor and contractor relationships and oversee timely delivery of services like fumigation, facility repairs, generator maintenance, and waste evacuation.
• Prepare and manage duty rosters for administrative/support staff to ensure full shift coverage and client service readiness.
• Monitor daily facility operations and resolve issues quickly to avoid disruption of clinical services.
• Support petty cash management and operational expenditure tracking in coordination with the finance team.
• Ensure adherence to internal SOPs, clinic guidelines, and health & safety standards by non-clinical team members.
• Coordinate fire drills, emergency preparedness protocols, and ensure first-aid kits and fire extinguishers are in good condition.
• Support onboarding of new administrative or support staff and ensure they’re well-integrated into clinic culture and expectations.
• Prepare weekly or monthly operational reports and submit timely updates to management regarding status, challenges, and needs.
• Act as liaison between clinical teams and facility support to ensure operational requests are met swiftly.
• Drive continuous improvement initiatives to optimize clinic efficiency, client experience, and resource utilization.

Education and Experience Requirements

• Bachelor’s Degree in Business Administration, Office Management, or a related field.
• Minimum of 2 - 4 years experience in an operational or administrative leadership role, preferably within a healthcare, aesthetics, or wellness industry.
• Good understanding of health facility compliance requirements in Lagos (including HEFAMAA, fire service, and local safety codes).
• Proven ability to manage vendors, facilities, procurement, and internal processes with minimal supervision.
• Excellent leadership, organizational, and multitasking skills.
• Proficiency in documentation, reporting, and recordkeeping.
• Ability to work effectively under pressure and handle emergencies or unexpected issues calmly.
• Professional communication skills and the ability to coordinate across clinical and non-clinical teams.

Salary
N200,000 - N300,000 / Month.

Application Closing Date
10th July, 2025.

How to Apply
Interested and qualified candidates should send their CV to: peopleplusng@gmail.com using "Office Manager – Lagos" as the subject of the email.