HR / Admin Volunteer at Freshbreeze Initiative for Unity, Socio-Economic and Leadership Development (2 Openings)

Freshbreeze Initiative for Unity, Socio-Economic and Leadership Development (FID) is a youth-led nonprofit and non-governmental organization committed to emergency humanitarian response, sustainable development, and strengthening community resilience in underserved areas of Northeast and Northwest Nigeria.

Established in 2022, our work spanshealthcare, nutrition, protection (GBV, MHPSS & substance abuse prevention), sustainable livelihoods and food security, education, WASH, and peacebuilding. Our mission is to create safe, inclusive, and empowered communities through innovative, people-centered development approaches.

We are recruiting to fill the position below:

Job Title: HR / Admin Volunteer

Locations: Maiduguri - Borno and Yobe
Employment Type: Volunteer

Job Summary

• Our organization is seeking a motivated and detail-oriented HR and Admin Volunteer to support the Human Resources and Administrative functions of the organization, including logistics and procurement.
• This internship will offer hands-on experience in HR processes, office administration, and compliance, contributing to smooth organizational operations and efficient program implementation in line with FID’s mission.
• The intern will work under the supervision of the Admin/HR Officer and collaborate closely with other departments.
• This position is ideal for final year students or recent graduates passionate about pursuing a career in Human Resources or Office Administration.

Key Responsibilties
Human Resources Support:

• Assist in maintaining and updating employee records and HR files (digital and hard copy).
• Support recruitment processes including posting job adverts, scheduling interviews, and collating CVs.
• Help with the onboarding of new staff (document preparation, orientation, induction support).
• Maintain HR attendance records, leave tracking, and staff movement logs.
• Assist with staff welfare activities and internal communications.
• Support in organizing performance appraisals and training sessions.

Administrative Support:

• Maintain a clean, well-organized, and efficient office environment.
• Manage general correspondence (emails, calls, incoming/outgoing documents).
• Track and manage office supplies inventory and initiate restocking processes.
• Assist with document control, record-keeping, and filing systems.
• Provide administrative support during meetings (scheduling, minute-taking, documentation).
• Support daily office operations and coordination across departments.

Compliance and Documentation:

• Help ensure staff documentation complies with organizational and donor requirements.
• Assist in maintaining confidentiality and the secure handling of sensitive HR records.
• Help support audits or internal reviews through timely and accurate record organization.
• Ensure proper labeling and filing of HR and administrative documents.

Other Duties:

• Provide general support to the admin and HR team on tasks as required.
• Support in planning and organizing internal events (staff meetings, trainings, workshops).
• Collaborate with the Finance team as needed for staff-related documentation.
• Assist in preparing activity reports and documentation for field interventions.
• Support the distribution of materials (WASH kits, medical supplies, educational materials, etc.).
• Help with data entry and filing of beneficiary records (where applicable).

Qualifications and Experience

• B.Sc. / HND or final year student in Human Resource Management, Business Administration, Public Administration, or a related field.
• Interest in HR and administrative operations in a nonprofit/NGO setting.
• Basic knowledge of HR principles and administrative practices is an added advantage.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and interpersonal skills.
• Good verbal and written communication skills.
• Discretion and ability to maintain confidentiality.
• Previous internship or volunteer experience is a plus.

Working Conditions:

• Office-Based: The primary work location is FID’s Maiduguri or Damaturu office.
• Field Visits: Occasional travel to project sites (expenses covered by FID).
• Hours: Full-time (8:00 AM–4:30 PM, Monday–Friday).
• Environment: Collaborative, youth-friendly, and gender-sensitive workspace.

What You Will Gain
Learning & Development Opportunities:

• Valuable experience in NGO administration, logistics, and procurement
• Exposure to real-world organizational operations and team coordination
• Mentorship and skill development opportunities from experienced development professionals.
• Certificate of completion and a professional reference letter upon successful completion
• Opportunity to build a network within the development and humanitarian sector
• Friendly and inclusive working environment.

Application Closing Date
10th July, 2025.

How to Apply
Interested and qualified candidates should:
Click here to apply online
Or
Send their updated CV (max 2 pages), one-page Cover Letter explaining their interest in the role, Relevant school certificates, other credentials, and Job certificates as a single document (PDF only) to: hr.freshbreezeinitiative@gmail.com using "Application for HR/Administrative Volunteer - (Your Name - location)" as the subject of the mail.

Note

• Only shortlisted applicants will be contacted.
• Female candidates, persons with disabilities, and recent graduates are strongly encouraged to apply.
• Important Notice: This is an unpaid Volunteering opportunity, FID will not provide salary or allowances but will provide some stipends.
• However, we are committed to ensuring a rewarding learning experience for the selected Volunteers.