Executive Assistant at a Legacy Medical Diagnostics Company - Elizabeth Maddeux Limited

Elizabeth Maddeux Limited - Our client is a legacy medical diagnostics company in Lagos, dedicated to delivering accurate, reliable, and timely diagnostic services that enhance patient care and support clinical decision-making. As a trusted partner in preventive health and diagnostics, operations are rooted in innovation, quality service delivery, and operational excellence.

To support the continued expansion of operations, they are recruiting strategic and highly organized candidates to fill the position below:

Job Title: Executive Assistant

Location: Lagos
Employment Type: Full-time
Job Mode: Onsite
Industry: Health Care
Reports To: Chief Executive Officer

Role Summary

• The Executive Assistant will provide comprehensive administrative and strategic support to the CEO, serving as a critical right-hand partner in managing internal operations, key stakeholder communications, and external engagements.
• The ideal candidate must be emotionally intelligent, tech-savvy, highly articulate, and capable of representing the CEO in high-level meetings, managing vendor relationships, preparing reports, and engaging with clients and partners in the healthcare sector.

Key Responsibilities
Executive & Strategic Support:

• Represent the CEO in internal and external meetings with healthcare partners, vendors, stakeholders, and regulators when required.
• Coordinate the CEO’s calendar, appointments, and travel schedule, ensuring strategic alignment with business goals.
• Prepare board-level reports, presentations, business reviews, and briefing documents.
• Track deliverables from leadership meetings and support the CEO in ensuring timely follow-through.
• Draft official correspondences, proposals, strategic documents, and speeches on behalf of the CEO.

Operations & Business Coordination:

• Interface with key departments (design, production, sales, logistics) to ensure smooth flow of operations and timely reporting to the CEO.
• Liaise with heads of department to monitor project progress, workflow, and operational effectiveness.
• Maintain a strong overview of ongoing laboratory or clinical partnerships, equipment procurement, and expansion projects.
• Ensure regulatory and compliance documentation required by the CEO is up to date and submitted on time.
• Organize strategic planning meetings, medical summits, and corporate events as directed by the CEO.

Client & Relationship Management:

• Support the CEO in managing and building relationships with hospital clients, medical consultants, corporate partners, and public health bodies.
• Prepare briefing materials and conduct background research ahead of client or partner meetings.
• Attend client meetings as a company representative, ensuring a professional and responsive presence.

Supplier & Vendor Engagement:

• Interface with medical equipment suppliers, service vendors, and consultants on behalf of the CEO.
• Negotiate service contracts, request quotations, track delivery schedules, and monitor service quality.
• Maintain a supplier database and support the procurement process as needed.

Communication & Brand Representation:

• Serve as a communication bridge between the CEO and internal/external stakeholders, ensuring timely, professional interactions.
• Maintain accurate digital and physical records, filing systems, and confidential documents.
• Support in the preparation of internal newsletters, updates, and corporate communications.

Qualifications

• Bachelor’s Degree in Business Administration, Health Management, Sciences, or a related field.
• Minimum of 2 - 3 years’ experience supporting C-level executives, preferably in healthcare, diagnostics, or medical technology sectors.
• Prior experience in a client-facing, operations, or administrative management role is an advantage.
• Must be female, aged 25–30 years.
• Knowledge of the healthcare industry, compliance expectations, and medical operations is a strong asset.

Required Skills & Attributes:

• High emotional intelligence, maturity, and confidentiality.
• Exceptional communication and presentation skills (written and verbal).
• Excellent organizational and time management abilities.
• Strong business acumen with an understanding of fashion/luxury/lifestyle operations.
• Skilled in negotiation, stakeholder engagement, and vendor management.
• Tech-savvy: comfortable with calendar management tools (Calendly, Monday.com, etc), collaboration tools e.g. Google Workspace, MS Office, project tools (e.g., Notion, Jira, Trello, or Asana), Zoom, and productivity apps.
• Self-driven, proactive, and capable of making independent decisions.
• Poised, presentable, and comfortable engaging medical professionals and executives.

Work Environment & Expectations:

• Hybrid work system.
• May occasionally work evenings or weekends due to work requirements.
• Availability to travel (within Lagos or nationally) for industry events or stakeholder engagements.

Benefits

• Competitive salary: N200,000 - N250,000 / Month.
• Opportunity to work closely with a dynamic CEO in a mission-driven medical company.
• Exposure to healthcare leadership, innovation, and strategic planning.
• Access to professional development and industry training opportunities.
• Supportive work culture that values growth and initiative.
• Flexible work schedule with a focus on outcomes.

Application Closing Date
1st August, 2025.

How to Apply
Interested and qualified candidates should send their CV and Cover Letter to: executivesearch@elizabethmaddeux.com using “Executive Assistant- Healthcare” as the subject of the email.