Finance and Admin Assistant at Hayok Medicare Limited

Hayok Medicare Limited is a health care organisation based in Abuja focused on developing and implementing innovative solutions to address various developmental challenges in Nigeria. We continuously strive to provide our clients with options to improve their productivity based on their outcome measures.We are currently supporting several state and federal organisations in the development and deployment of ICT solutions within the health insurance, electronic health records and other products and seek to expand our team to enable us continue to deliver quality services to our clients. 

Hayok Medicare Limited has significant experience in project management, organisational development, proposal development and resource mobilization in the health and other social sectors. With our Listen Design Implement Reflect Adapt (LiDIRA) approach, we deliver high quality results for your organisation. 

We are recruiting to fill the position below:

Job Title: Finance and Admin Assistant

Location: Abuja (FCT)
Employment Type: Full-time

Specific Responsibilities
Administration and Asset Management:

• Perform all the logistical tasks assigned by the line manager.
• Coordinate the logistic of the transportation process for staff movement.
• Provide logistical support to the organization and preparation of all workshops, meetings, and events.
• Ensure that clients provide proper documentation for goods and services transactions and make sure purchases are done in line with our procurement guidelines.
• Ensure the finance induction of new staff and carrying out administrative briefings.
• Follow up on assets monitoring on a monthly basis.
• Ensure that the asset register is updated when procuring and disposing of assets.
• Ensure that inventory under supervision is continuously maintained and all movements/transfers are supported by the correct documentation.
• Ensure that all items are well organized and correctly stored, protected, fully identified, and easily accessible (cleanliness, security, access, etc.).
• Cash Management (Cash & Bank) and Remittance:
• Manage petty cash and petty cash request on a daily basis.
• Conduct weekly cash counts for the office and submits the cash count sheets.
• Check that cash vouchers are properly filled (Accounting code, designation, budget lines…)
• Ensure the monthly statutory deductions (Pension, PAYE, WHT, NHF) are remitted to the relevant institutions with proper record keeping and follow up where necessary.

Payments and Invoices review:

• Review eligibility of all related expenses shown on invoices from vendors and service providers.
• Liaise with relevant team memebr regarding invoices validation, payments.
• Ensure that finance supporting documents for all expense reports are in accordance to our policy
• Ensure payment documents are scanned by the end of each month.
• Work with FIRS and clients for audit compliance
• Other tasks as assigned by the line manager.

Qualifications and Experience

• Education: First Degree in Accounting, Finance or relevant fields
• Experience: With at least 3 years or work experience in Finance, Accounting and Operations. 

Soft Skills:

• Flexible and adaptable to any situation.
• Ability to work independently while under pressure and during long hours.
• Excellent work habits with a willingness to work in a multi-cultural environment.
• Excellent organizational skills, including proven ability in administration, financial and logistics.
• Excellent communication skills, including drafting documents; Programmes
• Excellent computer skills in the Windows and Microsoft Office especially MS Excel and MS Access.
• Must be based in Abuja, FCT, preferably around Jabi/Utako axis.

Salary
N150,000 monthly (Gross).

Application Closing Date
14th July 2025.

How to Apply
Interested and qualified candidates should submit their Application Letter and CV to: hr@hayokmedicare.ng using the job title as the subject of the mail.

Note: Hayok Medicare Limited encourages female applicants to apply.