Hotel Group Secretary at Efezi Southsea Nigeria Limited

Efezi Southsea Nigeria Limited - Established in 2009, Efezi Southsea Nigeria Limited is a hospitality consultancy firm specializing in providing expert services to small and medium-sized hotels.

We are recruiting to fill the position below:

Job Title: Hotel Group Secretary

Location: Ikeja, Lagos

Job Summary

• The Hotel Group Secretary serves as the administrative and legal support backbone of the hotel group’s operations.
• This role ensures efficient corporate governance, legal compliance, accurate record-keeping, and effective communication between the executive management, board members, and stakeholders.
• With a legal background (LLB), the secretary also advises on regulatory and contractual matters, safeguarding the group’s legal and corporate interests.

Key Responsibilities
Corporate Governance & Legal Compliance:

• Ensure the hotel group adheres to relevant laws, regulatory frameworks, and corporate policies.
• Draft, review, and file statutory documents, resolutions, and board minutes.
• Monitor changes in corporate legislation and advise management accordingly.

Board and Management Support:

• Organize and coordinate board meetings, management meetings, and AGMs.
• Prepare agendas, take minutes, and follow up on actionable items.
• Maintain accurate records of decisions and corporate documents.

Legal and Contractual Advisory:

• Review hotel group contracts, MoUs, and agreements for legal accuracy and compliance.
• Advise management on legal implications of policies, business decisions, and staff matters.
• Liaise with external solicitors or regulatory bodies when necessary.

Document Control & Correspondence:

• Maintain confidential files, employment records, licenses, insurance, and legal documents.
• Draft high-level correspondence, memos, and reports for internal and external communication.

Stakeholder Liaison:

• Serve as the communication bridge between the board, legal teams, government agencies, and hotel branches.
• Ensure smooth information flow and manage official communications professionally.

Risk Management:

• Identify potential legal risks and recommend proactive measures to mitigate them.
• Assist in resolving internal disputes and ensuring compliance in employee relations.

Qualifications & Requirements

• Academic Qualification: Bachelor of Laws (LLB) from a recognized university.

Professional Skills:

• Strong understanding of corporate law, hospitality regulations, and contract law.
• Excellent written and verbal communication.
• High organizational and multitasking abilities.
• Proficiency in Microsoft Office and legal documentation software.
• Experience: Prior experience in hospitality, corporate administration, or legal practice is an advantage.
• Personal Traits: Discreet, ethical, detail-oriented, and proactive.

Application Closing Date
15th July, 2025.

How to Apply
Interested and qualified candidates should send their Applications to: efezisouthsea2000@gmail.com using the Job Title as the subject of the email.