Logistics Supervisor at Medecins Sans Frontieres (MSF) - Holland

Medecins Sans Frontieres (MSF) is an international, private, non-governmental, non-profit humanitarian organization. Our organization offers assistance to populations in distress, to victims of natural or man-made disasters, to victims of armed conflict, without discrimination irrespective of race, religion, creed or political affiliation. We have been working in Nigeria since February 1996.

We are recruiting to fill the position below:

Job Title: Logistics Supervisor

Location: Sokoto

Main objective and responsibility of the position

• Supervising the daily logistics activities and providing maintenance to the MSF equipment, facilities and infrastructures, according to MSF standards and protocols in order to maintain the facilities in perfect conditions and collaborate in the development of the mission.

General Accountabilities

• Monitoring maintenance activities of infrastructures, management of non-medical stocks and equipment according to MSF standards
• Ensuring the check and follow-up of facilities under the line manager's supervision through daily visits to the facilities and reporting any anomalies or problems, evaluation of the rehabilitation needs and following up minor building rehabilitation work according to supervisor's instructions; checking that premises observe security norms and monitoring the consumption of mechanical and electrical vehicles/machines/devices
• Planning together with the line manager the required checks and maintenance activities of energy systems/set-up according to MSF standards
• Coordinating and leading the logistics team under his/her responsibility which includes daily supervision, monitoring of the quality of work and the definition of each person's task, drawing up their working schedules; organizing and leading team meetings; participating in the recruitment of team personnel and attending logistics meetings and accounting for his activities
• Ensuring the vehicle fleet maintenance which includes planning and overseeing timely preventive and curative maintenance of all project vehicles according to MSF standards and Instructing and monitoring drivers on correct driving habits and standard checks
• Managing and following up orders which includes collecting logistics orders coming from different departments or health facilities; drawing up and following up orders according to the procedures in force; providing technical support to the storekeeper, makes local purchases according to MSF supply procedures and ensures reception conditions of freight or arriving material as well as the organization and setting up of materials before its shipment

Context Specific Accountabilities:

• Supervising the drivers and security guards, preparing the weekly-monthly work schedule (duty roster) for them,
• Managing the vehicles and making the preventive maintenance plan
• Managing the movements of staff in close collaboration with the radio operator of Sokoto project
• Be the base first line ICT support, with help from Coordination ICT Officer
• Managing needed repairs and rehabilitation in office and guest house
• Ensuring that MSF level safety norms are followed (fire safety, electric installations)
• Monitoring electricity/gas, water consumption and devices using them
• Planning and performing preventive maintenance of equipment, office and guesthouse
• Ensuring monthly checks on all facilities are done routinely.
• Ensure standard operating procedures are adhered in managing facilities.
• Ensure routine maintenance of Air-conditioners, Fire Extinguishers, Fridges, Water dispensers and washing of overhead water tank are done.
• Ensure payment for monthly and yearly subscriptions and bills are done. Bills and subscriptions include DSTV, Electricity, Waste Collection (AEPB), Tenement rate, e.t.c.
• Managing the Grab Stock containing Mechanical, Electrical and Plumbing materials for maintenance and repairs. Ensure stock inventory (IN & OUT) are recorded, and replenishment orders are raised and processed, eliminating stock rupture.
• Creating blank bill of quantity for construction works to be filled by Contractors and Service Providers. Vetting and analysing quotations received using defined tools, getting approvals on analysed quotations, then drafting contract agreements and getting approvals for implementation.
• Supervising construction and maintenance works by MSF staff or outsourced contractors.
• Monitoring and ensuring maintenance and repairs of vehicles and generators are done by MSF mechanic, and spare parts required are available.
• Preparation of driver rosters.
• Ensure drivers adhere to safe driving behavior, and also maintain safe driving protocols according to MSF standards.
• Ensure proper filling of logbooks, handover booklets, fuel vouchers, receipts, movement sheet, and other relevant documents.
• Ensure timely routing maintenance service on vehicles and generators are carried-out
• Supervise and coordinate the activities of guards, their needs, ensuring that the operation of generators, access control for visitors and documentation of fuel and generator-running hours are recorded correctly.
• Working in collaboration with ICT team in ensuring internet service is provided in all facilities, Installation and maintenance of systems and communications' software and hardware are implemented.
• Ensuring monthly reports for Fuel, Vehicles, Generators, Sitrep,Grab Stock and other logistics activities are done.
• Set objectives for supervised team members; guide, mentor and monitor their progress.
• Ensuring evaluation of supervised team members are done twice or once a year.

Other:

• Perform additional related duties, showing flexibility as a team member

Requirements (Qualifications)

• Education: Essential secondary education and formal technical training
• Experience: At least one year in MSF or 2 years in a similar post out of MSF
• Languages: Mission language essential and local language desirable
• Knowledge: Essential computer literacy (word, excel)
• Competencies: Results and Quality Orientation, Teamwork and Cooperation, Behavioral Flexibility, Commitment to MSF Principles and Stress Management

Application Closing Date
18th July, 2025; 5:00 PM.