Human Resources Assistant at Premiere Urgence Internationale (PUI)

Première Urgence Internationale (PUI) Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people to help them recover their dignity and regain self-sufficiency.

PUI has been operating in Nigeria since 2016, initially establishing its presence in Borno State with a field office in Maiduguri. Over the years, PUI has expanded its humanitarian response to deep-field locations, including Monguno and Pulka, and more recently to Katsina State in Northwest Nigeria.

In Borno State, PUI has been a key actor in health, nutrition, protection, and psychosocial support. It supports health facilities in Maiduguri, Monguno, and Pulka, providing primary healthcare services, sexual and reproductive health (SRH), and the management of Severe Acute Malnutrition (SAM), both with and without complications, through Stabilization Centers. These interventions are integrated with specialized Gender-Based Violence (GBV) services and psychosocial support.

PUI has a strong track record of implementing projects funded by key humanitarian donors, including USAID’s Bureau for Humanitarian Assistance (BHA), the European Civil Protection and Humanitarian Aid Operations (ECHO), and the UN’s Nigeria Humanitarian Fund (NHF). Thanks to its long-standing presence, PUI has gained a deep understanding of the local context, allowing for an agile response to emergencies while also supporting long-term resilience-building efforts.

We are recruiting to fill the position below:

Job Title: Human Resources Assistant

Location: Gusau, Zamfara
Employment Type: Full-time

General Objective / Summary

• Under the supervision of the Administrative Manager, the Human Resources Assistant assists him/her in all the activities related to human resources management at the base office.

Responsibilities and Tasks
Administrative management & follow-up:

• Organize the necessary personnel and contractual documents for all base staff
• Ensure that all HR files are complete and updated
• Manage the physical and electronic archival of HR files as per the archiving and filing process
• Prepare administrative equipment of base staff (ID cards,, medical insurance cards, etc.)
• Record minutes of meetings when asked by the line manager
• Receive and compile any claims from base national staff, and report them to his/her line manager
• Prepare, compile and share mission documents on a weekly basis (job announcements, recruitment follow up, etc.)
• During onboarding of new staff, prepare all documentation for base staff to ensure they benefit from all social covers offered by PUI
• Update the base internal contact list on a monthly basis by compiling and verifying data received from bases
• Prepare the HR files for audit and verification visits
• Assist the Admin manager in the preparation of meetings when needed.

Human Resources management for national staff:

• Maintain confidentiality of HR information
• Assist the Admin Manager in the implementation and respect of HR policy and procedures
• Prepare local staff contracts and amendments and ensure each staff is aware of contract terms & conditions
• Keep track of the base staff leaves and update concerned tools accordingly
• Follow up on the evaluation/appraisals deadlines for national staff and inform their managers accordingly
• Regularly update the Base HR database,
• Ensure the respect of terminatioon procedures and prepare all necessary documents
• When delegated, update the base key staff organizational charts.

Recruitment:

• Maintain and ensure the completion of all recruitment documents in HR files
• File and archive the resumes received on the email address and transfer them to recruiters
• Be the focal point for the communication with candidates throughout the whole process
• Schedule technical tests and interviews
• Assist the Admin manager in the recruitments at base level and attend interviews when needed
• Prepare the integration of any new employee.

Capacity building:

• Assist in identifying training institutions as per the identified needs
• Assist the line Manager to organise or plan trainings
• Archive training certificates and attendance sheets in HR files as per the archiving process
• Forward to line manager the identified skills to be improved that were reported in performance appraisals
• Update the concerned tools according to trainings received.

Payment:

• Collect, monthly, the advances on salaries request
• Update all changes related to change of bank account for Base staff in the HR data base.

Priorities of the Department:

• Assist in the good application of the ISR and guidelines
• Digitalization of the HR files Assist in the physical and electronic archival of hr files as per the archiving and filing process
• Ensure a confidentiality on all HR matters
• assist in the implementation of capacity building plan
• follow up on the evaluation/appraisal deadlines for national staff
• Ensure that all THE base staff are well registered to benefit of all social and medical coverage provided by PUI.

Qualifications

• Interested candidates should possess a Bachelor's Degree with 3 - 5 years experience. 

Salary
N406,146 monthly.

Application Closing Date
17th July, 2025.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note: The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.