Human Resource Assistant at Solidarites International (SI)

Solidarites International (SI) is an international humanitarian NGO which, for more than 40 years, has been providing assistance to populations affected by armed conflicts and natural disasters by meeting their vital needs for food, water and shelter. Particularly involved in the fight against diseases linked to unsafe water, the first cause of death in the world, SI's interventions provide expertise in the field of access to drinking water, sanitation and hygiene promotion, but also in the essential area of food security and livelihoods. Present in around twenty countries, SI's teams - 2000 people in total made up of expatriates, national staff, permanent staff at headquarters, and a few volunteers - work with professionalism and commitment while respecting cultures.

Solidarités International (SI) is determined to prevent and fight all type of abuse – all act of exploitation, abuse and/or sexual harassment (SEAH) against members of beneficiary communities or collaborators, fraud, corruption, violation of persons and/or property, funding of activities harmful to human rights – that could be perpetrated in the frame of its interventions. SI implements a zero-tolerance policy regarding acts of SEAH. Solidarités International is an equitable employer committed to find all forms of discrimination. SI will never ask for any remuneration to take part in a recruitment process.

We are recruiting to fill the position below:

Job Title: Human Resource Assistant

Location: Maiduguri, Borno
Employment Type: Temporary

Summary

• The HR Assistant assists and supports the HR Coordinator in day-to-day managing general operational and administrative tasks in particular recruitment and selection, contract management, payroll management, leave and attendance management, personnel management; HR reporting etc.

Description
Human Resources Administration:

• Participate and support the recruitment process (complete cycle) for national staff, and ensure respect for recruitment process
• Keep informed of all documents and developments associated with employment law, employment in general, and staff training
• Ensure that HR policies and procedures are respected and understood at mission level
• Assist in the administrative and contractual management of personnel recruitment and hiring
• Organize, schedule and conduct the HR briefing and/or induction sessions
• Ensure that personnel files are kept up to date and deadlines respected (annual performance, contract amendments)
• Take the necessary steps with the authorities if required (registering personnel, submitting documents...)
• Prepare the monthly HR reporting Pack, check and consolidate for the whole mission and send it to HR coordinator
• Ensure the respect of the HR monthly calendar.

Payroll, Tax and Social Contributions Management:

• Coordinate monthly salaries calculation and payroll processing for the whole mission in collaboration with bases and HR Coordinator
• Update and check the monthly related HR databases and payroll variables
• Ensure the payslip signature and archiving at time of all payrolls related documents
• Ensure the monthly submission of all social and legal contributions to finance department and pension providers each month.

Archiving:

• Ensure that staff personal files are kept up to date and archived according to the proper guidelines; for the whole mission
• Ensure preparation of HR files for Audit
• Ensure hard and soft archiving, as well as ensuring the security of HR/administrative documents.

Reporting:

• Update and consolidate the SI ID card needs and send them to the Logistics department
• Report to each head of department on a weekly and monthly basis Human Resources related information about their respective teams.
• Update monthly the International Staff FU and prepare the HR shuttle for HQ before HR coordinator validation.

Communication / representation:

• Work closely with and support the Administrative Managers and assistants
• Ensure that relevant HR information are published on the information board
• Report to the HR Coo any alerts concerning Solidarites International Staff and support the HR Coordinator in the social dialogue
• Ensure the HR data and information confidentiality.

Profile Forsaken

• Education: B.Sc Degree in Finance, Economics, Business/Public Administration or related degrees
• Professional experience: 2 years of relevant experience (NGO/Private or Public sector) and 1 year of progressive experience in an INGO
• Languages: Fluency in English compulsory - written & spoken (Hausa – Added Advantage)
• Good knowledge of the Nigerian Labour Law
  Good knowledge of archiving & file/record management.
• IT skills: Excellent knowledge of MS Office software: Excel, Word, Outlook, Power Point, Basic Homere knowledge will be an asset
• Personal qualities: well organized, able to prioritize and manage important workload, good learning capacity and a fast learner, good communication, reactive, assertive, great attention to details, resistance to stress.

What we offer
Salary + Transport & housing contribution + Leave allowance + social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government, festive bonus, Life insurance - covering death and permanent disability) etc.

Application Closing Date
16th July, 2025.

How to Apply
Interested and qualified candidates should: 
Click here to apply online

Note

• Please submit your application by clicking on the following link:
• Select HR Assistant, fill the form and attach your CV and motivation letter.
• The CV attached must be named with your first name and surname.
• Qualified female candidates are strongly encouraged to apply.