Administrative Support & Mail Services Staff at the Organization of the Petroleum Exporting Countries (OPEC)

Organization of the Petroleum Exporting Countries (OPEC) - We coordinate and unify the petroleum policies of its Member Countries and ensure the stabilization of oil markets in order to secure an efficient, economic and regular supply of petroleum to consumers, a steady income to producers and a fair return on capital for those investing in the petroleum industry.

We are recruiting to fill the position below:

Job Title: Administrative Support & Mail Services Staff

Job Code: 9.4.18
Location: Vienna, Austria

Job Summary

• The Organization of the Petroleum Exporting Countries (OPEC) has a vacancy based in Vienna, Austria, for Administrative Support & Mail Services Staff in the Human Resources and Administration Department.

Main Responsibilities

• Handles incoming calls; connects calls; takes messages.
• Receives and dispatches postal and currier mail and parcels, as well as fax and email, including confidential correspondence.
• Provides advice on mail and parcel dispatch.
• Arranges the filing of all telecommunication documentation to monitor the effectiveness and efficiency of work. 
• Receives telecommunication invoices for the Secretariat and obtains approval / clearance from the relevant staff members prior to submission to authorized staff for approval/signature.  
• Assists in general office duties including copying and filing documents, various data entry or attending to the reception desk, as instructed by the supervisors. 
• Carries out any other tasks assigned by the relevant superiors as pertain to his/her background, qualifications and position.

Requirements

• Secondary School certificate
• 2 years 

Training Specialisation:

• MS Office 
• Typing
• Effective writing
• Effective reporting

Skills and Knowledge:

• Integrity
• Professionalism
• Cultural Sensitivity
• Teamwork
• Communication
• Customer orientation
• English
• German 
• Arabic an asset

Offer
Monthly basic salary of (€3,311 x 12 per year), with tax-free benefits and six-week annual leave.

Application Closing Date
17th August, 2025.

Method of Application
Interested and qualified candidates should download, fill and complete their "Application Form” and send it to:
The Organisation of the Petroleum Exporting Countries (OPEC),
Finance, Human Resources & Administration Department,
Helferstorferstrasse 17,
A-1010 Vienna – AUSTRIA.
Or
Send to via email: recruitment@opec.org using “Job Code 9.4.18” as the subject of the email. 

Click Here to Download the Application Form (MS Word)

Click Here for More Information

Note

• After sending application form online an automatic reply will be sent to confirm the successful submission of the documents.
• Acknowledgements will only be sent to shortlisted candidates.