Administrative Virtual Assistant (Remote) at Raphael Group

Raphael Group is a professional Virtual Assistant service that connects employers with skilled remote assistants. We offer a wide range of services to support individuals and businesses, including scheduling, email management, research, and more. We take the hassle out of finding and hiring qualified virtual assistants, allowing you to focus on growing your business.

We are recruiting to fill the position below:

Job Title: Administrative Virtual Assistant

Location: Nigeria (Remote)
Employment Type: Full-time

Core Responsibilities

• Manage and maintain digital filing systems, databases, and records
• Schedule and coordinate internal and external meetings via calendar tools
• Prepare reports, spreadsheets, and presentations using Microsoft Office/Google Workspace
• Handle professional correspondence: filter emails, draft responses, and manage inbox traffic
• Provide general support to executive-level staff including documentation, reminders, and follow-ups
• Monitor task/project progress on platforms like Trello, ClickUp, or Asana
• Conduct online research and summarize findings in actionable briefs
• Process basic invoices, receipts, and assist with bookkeeping entries
• Coordinate virtual events, webinars, or team check-ins
• Ensure task completion deadlines are met with proactive communication and follow-through.

Requirements & Qualifications

• Residing in Nigeria and eligible to work remotely
• Minimum of 2 years’ experience in administrative assistance or office management
• Exceptional written and verbal communication skills in English
• Proficiency in Microsoft 365 (Outlook, Excel, Word, PowerPoint) and Google Workspace
• Familiarity with communication tools (Zoom, Teams, Slack, Meets)
• Stable electricity supply and access to a quiet, professional home workspace
• Personal computer and reliable, high-speed internet access
• Strong time management and organizational skills
• Ability to exercise discretion, confidentiality, and integrity in handling sensitive information
• Bachelor's degree preferred (in Business Administration, Management, or related field).

Nice to Have:

• Familiarity with CRM tools (e.g., HubSpot, Zoho, Salesforce)
• Basic accounting knowledge or experience with tools like QuickBooks
• Experience supporting multiple departments or clients in a virtual setting
• Strong proofreading and formatting skills.

Working Conditions & Culture

• Fully remote from anywhere in Nigeria
• Collaborative, supportive team environment
• Weekly check-ins and performance reviews
• Compensation via bank transfer or digital wallet
• Growth potential with opportunities to transition into higher-level operations or coordination roles.

Application Closing Date
27th August, 2025.