Procurement Assistant at Premiere Urgence Internationale (PUI)

Première Urgence Internationale (PUI) Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people to help them recover their dignity and regain self-sufficiency.

PUI has been operating in Nigeria since 2016, initially establishing its presence in Borno State with a field office in Maiduguri. Over the years, PUI has expanded its humanitarian response to deep-field locations, including Monguno and Pulka, and more recently to Katsina State in Northwest Nigeria.

We are recruiting to fill the position below:

Job Title: Procurement Assistant

Location: Katsina
Employment Type: Full-time

General Objective

• Under the direct supervision of the Procurement and Logistics Officer, the Procurement Assistant is responsible to process purchasing file and transactions for equipment, materials, supplies, capital goods, and services.
• S/he is also supporting the Procurement officer in all the reporting regarding procurement tools.

Responsibilities
Procurement:

• In collaboration with Procurement officer, streamline the procurement& delivery process
• Receive procurement requests/purchase orders, clarify request when necessary and complete purchase order
• Negotiating prices with suppliers and subcontractors
• Assist in organizing the procurement process
• Ensure that the project codes and budget lines are accurate
• Seek products that offer good value for money and negotiate the best prices
• Follow-up on order processing to ensure timely deliveries are done
• Assist the Procurement Officer to control the quality/quantity for all supplies ordered and delivered
• Ensure good relationships are established with local suppliers
• Respect PUI procedures in all procurement activities
• Facilitate proper paper trail and filing of all procurement documents
• Facilitate proper tracking of all supplies received and ensure related documents (delivery notes, waybills) are properly filed and copies forwarded to the Procurement Officer
• Support the Procurement officer in attending all the procurement committee meetings when s/he is unavailable or when mandated by the management
• Update the weekly procurement tracker follow-up and submit to Procurement officer
• Update the price list on monthly base and submit to Procurement officer
• Ensure the archiving of procurement files and contracts are in compliance with PUI procedures
• Prepare procurement report as requested by the Procurement Officer

Storage and transportation:

• Support the Procurement Officer in the organization of a safe delivery of goods
• Liaise with the logistics assistant to ensure space is ready to welcome goods
• Liaise with the Logistics officer regarding store maintenance and set up
• Support the Procurement Officer for tasks related to the transport of goods, equipment, materials and other supplies to a second location

Internal reporting:

• Serve as the focal point to the logistics department when it comes to issues relating to purchase invoice
• Report any issues or challenging to his/her line manager
• Report on any identified improvement on the procurement tools to his/her line manager

Archiving:

• Assist in archiving all the hard copies linked to procurement at the base level
• Prepare and file necessary documents from other departments regarding procurement process.

Requirements

• Candidates should possess a First Degree with 2 - 3 years experience.

Salary
N472,044 Monthly.

Application Closing Date
5th August, 2025.

How to Apply
Interested and qualified candidates should:
Click here to apply online