Finance Support Assistant at Malaria Consortium

Malaria Consortium (MC) is one of the world's leading non-profit organizations dedicated to the comprehensive control of malaria and other communicable diseases in Africa and Southeast Asia. Malaria Consortium works with communities, government and non-government agencies, academic institutions, and local and international organizations, to ensure good evidence supports delivery of effective services, providing technical support for monitoring and evaluation of programmes and activities for evidence-based decision-making and strategic planning. The organization works to improve not only the health of the individual, but also the capacity of National health systems, which helps to relieve poverty and support improved economic prosperity.

Nigeria accounts for 27% of the global burden of malaria. The percentage of children under five years of age who tested positive for malaria by microscopy reduced from 42% in 2010 (NMIS) to 22% in 2021 (NMIS). However, there are large variations by state (ranging from 3% in Lagos to 49% in Kebbi state). Nigeria has a tropical climate with wet and dry seasons occurring from April to September and October to March respectively. The geographic location of Nigeria makes the climate suitable for malaria transmission throughout the country. It is estimated that up to 97 percent of the country’s more than 180 million people risk getting the disease. (NMSP 2021 – 2025)

The Federal Ministry of Health’s National Malaria Strategic Plan, 2021-2025, aims for 80% of targeted populations to utilize appropriate malaria prevention measures by 2025. This includes sustained and improved distribution of ITNs using a modified mixed-model approach that targets all households in Nigeria through cyclical mass campaigns and continuous distribution, (e.g. through antenatal care (ANC) and expanded programme on immunization (EPI) services). Also, to ensure the provision of chemoprevention, diagnosis, and appropriate treatment for 80% of the target populations at risk by 2025.

ITN Mass Campaign and SMC Campaign are two critical interventions for malaria prevention and control under the GC7 grant. During the implementation of GC6 grant, one of the key highlights was the integration of ITN Mass Campaign and SMC Campaign in the eligible LGAs in Taraba and Kwara states. The learnings from these two states will be used to continue with the integration of these two critical interventions in the GC7 grant. As part of the key lessons, the various implementers (NGO/INGO and SMEP) will be expected to plan collaboratively, and the PRs will be expected to provide effective and proactive coordination of stakeholders at all levels. Budgets for the two interventions will need to be harmonized, with a clear definition of who is implementing the various activities and sub-activities. The GC6 grant implementation experience has shown that the integration model is acceptable by the communities and there is good support from the various stakeholders. In addition, the integration process provided more efficiency, and the two interventions were implemented within a shorter number of days compared to the “stand-alone” implementation model. Based on this experience, the implementation of GC7 grant will prioritize integration as well as quality of care using the existing health systems to achieve more effective and efficient delivery of these critical health services. The NGO/INGO SRs will be required to provide the necessary guidance and technical support, in line with the recommendations of the Capacity Strengthening Plan for each state.

We are recruiting to fill the position below:

Job Title: Finance Support Assistant

Location: Yobe

Purpose

• The purpose of this assignment is to provide finance support in the Global Fund supported Yobe SMC/ITN distribution campaign taking place in all the 17 LGAs of the State from July to October 2025.
• The purpose of this ToR is to engage three finance support consultants who will provide finance support to Yobe integrated SMC/ITN implementation campaign from August to October 2025 (8 days per month) as shown in the table below.

Specific Objectives

• The objective of the support is to successfully carry out payments to the implementation team in Yobe State and ensure payments to all cadres of participants.

Key Activities
Finance Support:

• Support all consultant in issues regarding advance payment and prepare the account documents for each payment using the approved financial template, payment sheets and guidelines as trained for Facilitators (MC staff, NMEP, ICT4D, CTAT, TTA, LGA Coord).
• Prepare the payment schedule for the Facilitators (MC staff, NMEP, ICT4D, CTAT, TTA, LGA Coord) cycle using the harmonize list.
• Work with the LGA coordinators & ICT4D, CTAT, TTA to resolved failed payments if any.

Payments:

• Prepare payment schedules of Facilitators (MC staff, NMEP, ICT4D, CTAT, TTA, etc), Community-level personnel and upload on I-Banking for payment and ensure they are accurate and that right people are being paid and also follow up with failed payment and ensure they are resolved.
• Make all advance payment and follow up with their retirements.
• Make all vendors payment and ensure they are posted as at when due.
• Ensure all expenditures relating to Facilitators (MC staff, NMEP, ICT4D, CTAT, TTA, LGA Coord) are well receipted and/or properly documented following MC guidelines and policies on PSF
• Ensure all supporting documents are attached to payment voucher for Facilitators (MC staff, NMEP, ICT4D, CTAT, TTA, LGA Coord) and vendors
• Perform any other assignments as may be assigned by the Accountant
• Prepare the payment schedule for the cycle using the harmonize list. Get the harmonized list signed off.
• Work with the LGA Field officers to resolve failed payments and wrong account detail.
• Review of attendance list with database for the State SMC Programme Manager for review through the State SMC Finance Officer.

Deliverables

• Facilitators (MC staff, NMEP, ICT4D, CTAT, TTA, LGA Coordinator are paid in accordance with the approved program budget and guidelines/policies.
• Raised PV and Payment schedules of all Facilitators (MC staff, NMEP, ICT4D, CTAT, TTA, LGA Coord) participants and ensure they are posted on a daily/weekly basis
• Update Participant Tracker of payments made on a weekly basis for Facilitators (MC staff, NMEP, ICT4D, CTAT, TTA, LGA Coord).
• Daily or weekly preparation of Journal for posting of transactions on PSF
• Filing and scanning of payment documents for audit reasons
• Advising the Project Manager and Finance Officer on the arising financial matters and sharing areas of concern with suggested solutions
• Participants, facilitators and TAs are paid in accordance with the approved program budget and guidelines/policies.
• Payment schedules of all participants
• All Database are up to date for categories of personnel paid.

Consultancy Requirements

• A graduate preferably with a degree in Finance, Accounting, Business Administration or any social science course
• Computer literate preferably at intermediate level–use of Excel and Word
• Excellent numeracy, written and verbal communication skills
• Exceptional attention to details and accuracy
• Ability to work independently in an organized manner but within an integrated team.

Support and Resources:

• Consultant may be required to work with their personal laptops
• A workstation at the MC field office in Yobe will be made available.
• Orientation on GF finance tools and reporting templates.
• Supervision and oversight by the State Finance Officer and designated MC staff.

Expected Outcome:

• A smooth and timely financial documentation and payment process across all 17 LGAs.
• Reduced errors and improved turnaround time in processing participant and vendors’ payments, with an estimated payment completion period of no later than 8 days after the conclusion of each activity and Strengthened compliance and transparency in MDA-related financial transactions.

Specific expected outcomes include:

• Submission of Accurate Payment Schedules: At least 3 LGA payment schedules must be reviewed, validated, and submitted within 48 hours of receiving complete supporting documentation (i.e., attendance sheets and Approved databases).
• Voucher Preparation and Processing: Prepare corresponding payment vouchers within 24 hours of validation and submission of the payment schedule.
• Documentation and Attachment: Ensure payment advices are properly generated and attached to all processed vouchers immediately after final authorisation on the I-banking platform.
• Document Scanning and Filing: Scan and file all payment-related documents within 2 days of final payment authorization.
• Archiving Coordination: Collaborate with the state finance officer to ensure all original payment documents are packaged and dispatched to the Country Office no later than the 8th working day of the following month.
• Ongoing Support and Compliance: Maintain 100% compliance with documentation standards (complete signatures, correct codes, proper use of templates) and escalate any discrepancies to the Finance Officer within 12 hours of detection.

Application Closing Date
14th August, 2025 (5:00pm).

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note

• For this position, previous working experience with MC and in SMC are added advantages.
• Kindly note that applicants who do not follow this specification will be disqualified.
• Only Shortlisted candidates will be contacted.
• Applications will be reviewed on a rolling basis, and as a result, the process may conclude before the advertised deadline. Therefore, early applications are highly encouraged.
• Malaria Consortium does not accept or ask for payment during recruitment.
• We also would not accept hardcopy CVs; all applications should be sent through the above link.