Finance and Admin Volunteer at Grass Root Advocacy for Community Empowerment Initiative (GRACE Initiative)

Grass Root Advocacy for Community Empowerment Initiaitive (GRACE Initiative) is a humanitarian organisation operating within the thematic areas of GBV, Nutrition (IYCF), Women Empowerment and WASH. Duly registered with Corporate affair Commission(CAC) on October 2019 with Reg No: 138203.GRACE Initiative aims to protect women, girls and children including person with disability. GRACE Initiative program activity is integrated to promote the best interest of people we serve ensuring that on one is left behind.

We are recruiting to fill the position below:

Job Title: Finance and Admin Volunteer

Location: Borno
Employment Type: Volunteer

Role in the Organization

• The Finance and Admin Assistant(Volunteer) will work under the supervision of the Executive Director, supporting with personnel management, Financial Management, and administration-related tasks.

Main Responsibilities (Finance)
Objective 1: Finance and Accounting:

• Maintain an up-to-date cashbook record for all payments, both cash and bank transfers.
• Maintain up-to-date tax remittance for all payments.
• Maintain the Petty cash book record monthly.
• Process and manage all advanced requests.
• Prepare a monthly bank reconciliation Statement, count.
• (validation form, etc.).
• Review all the payment documents for proper coding and supporting documents are complete before any payment.
• Archiving of the accounting/HR documents at the field office.

Objective 2: Update & Record HR Data & Files Activities:

• With the guidance of the ED, He/she will maintain up-to-date and accurate personnel files in soft and hard copy, prepare job announcements/job descriptions, file documents in personnel files, conduct interviews, recruit staff, and facilitate new employee orientations and training.
• Support with the Collection of all appropriate documents from new hires: CV, signed contract, signed job description, contact information, code of conduct, conflict of interest statement, PSEA Policy, etc.
• Lead the preparation of job contracts under the supervision of ED.
• Ensuring that all staff have the Identity Cards.
• Updating and Filling HR Files & databases.
• Support with exit clearance paperwork for outgoing staff and respond to all reference checks.
• Post job ads and organize resumes and job applications.
• Compilation of HR report.

Objective 3: Coordination & Communication Activities:

• Provide local staff with information about their terms of employment, and leave, as well as other relevant information.
• Assisting with employee relations matters as needed.
• Assisting in the translation of memos, staff questions, and official meetings.
• Ensure participation in coordination meetings of HR and Finance, if any.
• Communicate all matters related to employees to ED to maintain office decorum.

Qualifications & Preferred Skills

• Education: Bachelor's Degree or equivalent Degree in Human Resource Management, Accounting, Finance, Business Administration, or any other relevant field from a recognized university.
• Experience: Minimum of 1 year of relevant work experience in an NGO with expertise in Finance and HR.
• Languages: Fluency in English and Hausa.

Application Closing Date
8th August, 2025.

How To Apply
Interested and qualified candidates should send their CV and Motivation Letter to: recruitment@graceinitiaitive.org.ng using "Finance & Admin Assistant (Volunteer)" as the subject of the email.

Note

• Demonstrate how you meet the qualifications for this position, not later than the deadline above.
• CVs without the subject line "Finance & Admin Assistant (Volunteer)" will not be considered.
• Only shortlisted candidates will be contacted.
• Women and people with disability are strongly advised to apply.