Mothers2mothers (m2m) is an African primary health care organisation that employs women living with HIV as community health workers across 11 African countries. These “Mentor Mothers” deliver integrated health services at clinics and in communities to ensure everyone, everywhere has access to the services they need to be healthy and stay in care. m2m’s proven, peer-led model is focused on ending HIV, as well as tackling related health challenges that disproportionately impact people living with HIV—such as tuberculosis, cervical cancer, diabetes, and malaria—all with the aim of building a fairer, healthier future. The employment of local women as community health workers means that we are delivering a model that prioritises health care for families who need it most, delivered by women who know them best. To amplify our impact, we also work closely with governments, multilateral organisations, and implementing partners to shape policies and strengthen health systems based on our 20+ years of experience.
We are recruiting to fill the position below:
Job Title: Senior Finance and Operations Assistant (Maternity Cover)
Location: Abuja (FCT)
Employment Type: Temporary
Job Summary
The Senior Finance and Ops Assistant (Maternity Cover) is responsible for operational, finance, and administrative support to the m2m Nigeria program.
This includes recording and reconciling all financial transactional data of the Country Office, including reviewing and coding financial information, preparing and processing documents to disburse funds, making deposits, and compiling and reviewing information for accuracy.
This also includes management of procurement as well as additional support to the country's finance, operations, and administrative functions. This position is based in Abuja, Nigeria, and reports to the Country Finance Manager.
Key Performance Areas
Purchasing and Business Central processing:
Enter all invoices into the accounting system and allocate them against purchase orders
Coordinate and manage the process to setup new suppliers in the accounting system and deal with supplier queries regarding payments
Maintain and update supplier information and do relevant background checks and terrorist/ debarment checks
Ensure that direct debits payment are checked to supporting documentation and correctly recorded in the accounting system
To ensure monthly payment reports are produced for the cash flow analysis
Maintain an updated list of preferred vendors for the office
Manage procurement and purchase requisition process in Business Central
Managing staff and vendor accounts:
Process travel requisitions and related staff advances
Enter staff expenses into the accounting system (reimbursements and /or advance liquidations)
Timely payments to suppliers, payments done within 30 days of receipt of invoice
Run the creditor report at month-end
Treasury and bank:
Prepare monthly bank reconciliations for the main operating account for submission to the Head Office Finance team
Manage the petty cash process and balance petty cash monthly
Prepare monthly reconciliations of payables, payroll, accruals and prepayment control accounts
Ensure that internal bank transfers are correctly managed
Follow up on reconciling items above and pass correcting entries where necessary
Processing of the cashbook monthly.
Month-end and year–end close activities, budgeting & reporting:
Support the Finance Officer in closing the month-end in time and conducting relevant reconciliations
Support the Finance Manager in putting together budget inputs by liaising with various stakeholders.
Analyze monthly actuals vs budget reports and provide reasons for the variances.
Travel and asset management:
Manage travel and logistics support to the project team. Make hotel, transport, airline, and other bookings for domestic travel and provide support to M2M Travel Coordinator in arranging international travel
Ensure compliance with m2m policies and procedures
Maintain the project inventory register
Ensure timely submission of all statutory deductions for Nigeria.
Provide logistics support to the program staff on trainings/workshops
Manage the filing system for all financial and administrative documentation
Support with the retrieval of financial data during audits.
Qualifications and Experience
Professional qualification in accounting, business, or a similar field; Bachelor’s degree preferred
Three years’ experience in similar roles
Experience working on NGO projects preferred
Experience in supporting the development of budgets, financial forecasts, expenditure reports, and other financial reports is advantageous
Competencies:
Excellent organizational skills and attention to detail, structured and process-driven
Excellent communication and interpersonal skills
Ability to work independently and manage multiple competing priorities
Sound critical thinking and problem-solving skills
Demonstrated experience using MS Office suite (Excel, Word, PowerPoint, Outlook)