Archival Manager at Independent Project Monitoring Company (IPMC) Limited

Independent Project Monitoring Company (IPMC) Limited is one of Nigeria oilfield service companies providing innovative solutions, technology, and services to the oil and gas industry. The Company operates in Nigeria and has a network of, manufacturing, service, research and development, and training facilities. It delivers innovative technologies and services designed to meet the world's current and future energy needs in a safe, ethical, and sustainable manner. Grounded by our core values and inspired by our world-class people, we are committed to being a trusted business partner to those we serve.

We are recruiting to fill the position below:

Job Title: Archival Manager

Location: Lagos
Employment Type: Contract
Reports To: Project Director / Document Control Lead / Head of Project Services

Job Summary

• The Archival Manager is responsible for the strategic management, preservation, and retrieval of all project-related records and documentation throughout the lifecycle of a capital infrastructure construction project.
• This includes overseeing physical and digital archiving systems, ensuring compliance with internal standards, client requirements, and regulatory guidelines.
• The role is critical in supporting project transparency, audit readiness, and knowledge transfer.

Key Responsibilities
Document & Record Management:

• Establish and maintain an archiving system for all project documents (designs, drawings, permits, contracts, reports, correspondence, etc.).
• Coordinate with the Document Control team to ensure proper handover and classification of finalized documents.
• Implement metadata standards, version control, and indexing for easy retrieval.

Archival Planning & Execution:

• Develop a detailed archiving plan aligned with project milestones, closeout phases, and contractual requirements.
• Oversee the secure transfer of records from active use to archival storage (physical or electronic).
• Determine retention periods and disposition schedules based on legal, contractual, and organizational policies.

Compliance & Governance:

• Ensure archived records meet compliance standards (ISO 15489, company QMS, local/international regulations).
• Facilitate audit processes by providing timely access to archived materials.
• Maintain confidentiality, integrity, and accessibility of sensitive information.

Team Coordination & Training

• Train project staff and subcontractors on archival processes and documentation standards.
• Liaise with IT and document control to integrate archiving systems with existing EDMS (e.g., Aconex, Procore, SharePoint, etc.).

Project Closeout & Handover:

• Prepare comprehensive archival reports and indices for project handover to the client or asset owner.
• Coordinate with legal and commercial departments to ensure contractual obligations are met regarding documentation.

Requirements
Educational Qualification & Experience:

• Bachelor’s Degree in Library Science, Records Management, Project Management, or related field.
• Minimum 5–7 years of experience in documentation or records management within large-scale infrastructure or engineering projects.
• Experience with construction documentation, quality records, and technical drawings is essential.

Skills & Knowledge:

• Proficient in Electronic Document Management Systems (EDMS).
• Strong understanding of record lifecycle, classification, and retention policies.
• Knowledge of international records management standards (ISO, AIIM).
• Excellent organizational, analytical, and communication skills.

Desirable:

• Certification in Records Management (e.g., CRM, AIIM).
• Experience in oil & gas, power, or transport infrastructure projects.
• Familiarity with regulatory archiving obligations in major project financing agreements (e.g., PPPs).

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidate should:
Click here to apply online