Project Administration Support Officer at the International Institute of Tropical Agriculture (IITA)

The International Institute of Tropical Agriculture (IITA) is a not-for-profit institution that generates agricultural innovations to meet Africa’s most pressing challenges of hunger, malnutrition, poverty, and natural resource degradation. Working with various partners across sub-Saharan Africa, we improve livelihoods, enhance food and nutrition security, increase employment, and preserve natural resource integrity. IITA is a member of CGIAR, a global agriculture research partnership for a food secure future.

We are recruiting to fill the position below:

Job Title: Project Administration Support Officer

Job ID: IITA/P&C/NRS2025-028
Location: Ibadan, Oyo
Employment Type: Contract
Duration: 3-year renewable contract

Duties

• Assist in conducting daily scouting/desk review of donor websites to identify relevant calls and funding opportunities.
• Support the preparation and processing of administrative documents (e.g., Letters of Support, Letters of Intent) required for submission with proposals, concept notes, or expressions of interest.
• Assist in coordinating the completion of proposal summary forms, as needed.
• Provide support to ensure that all project closure processes and related activities are effectively implemented.
• Review project agreements proactively to ensure compliance with established systems and procedures related to project close-out requirements
• Develop and maintain a tracking system to monitor and follow up on the administrative closure of projects.
• Collaborate with Project Managers and the Finance Directorate’s Assets Officer to facilitate reconciliation of project close-out inventory lists
• Follow up with Project Managers and teams to ensure timely completion of project close-out checklists and submission of all required documentation.
• Follow-up with donors to obtain formal letters acknowledging or certifying the satisfactory completion of projects.
• Circulate internal communications to notify relevant stakeholders of the formal administrative closure of projects.
• Work collaboratively with colleagues to ensure smooth information flow and alignment with the unit’s project closure objectives.
• Coordinate with relevant units and teams to ensure proper administrative closure of projects.
• Provide active support to the Head of Unit in driving continuous improvement of project close-out processes.
• Assist to ensure timely uploading of all close-out documentation to the designated database.
• Perform any other job-related tasks as may be assigned by the supervisor.

Qualifications

• HND / BSc Degree in Business Administration, Agricultural Science and any other related courses.
• The ideal candidate must have minimum of 4 years’ experience in a multi-cultural organization, performing similar role in a well-structured environment.

Competencies
The ideal candidate must:

• Have excellent Communication in English, both written and verbal.
• Be proficient with Microsoft Office Suite including Word, Excel, and Outlook, as well as other relevant computer applications.
• Demonstrate good understanding of agricultural-related terminologies and concepts.
• Demonstrate exceptional client service orientation, with the ability to prioritize tasks and manage time effectively.
• Have strong stakeholder engagement and interpersonal skills.
• Have effective team collaboration skills.
• Have analytical and problem-solving abilities.
• Be able to multitask and deliver high-quality results within tight deadlines.
• Be Flexible and adaptable, with the capacity to manage uncertainty and adjust to evolving work programs.

Benefits
We offer highly competitive salary with equally attractive benefits and excellent working conditions in a pleasant campus environment.

Application Closing Date
25th August, 2025.

Method of Application
Interested and qualified candidates should:
Click here to apply online