Operations / Executive Assistant (Remote) at a Trusted Business and Immigration Solutions Company - TNA Consulting

TNA Consulting - Our client, a trusted business and immigration solutions company supporting entrepreneurs, professionals, and businesses in navigating global opportunities, is looking for a highly organised, proactive, and resourceful candidates to fill the position below:

Job Title: Operations / Executive Assistant

Location: Remote
Employment Type: Full-time
Reports To: CEO

About the Role

• The Operations/Executive Assistant will be the CEO’s right-hand partner, ensuring her time, energy, and resources are optimised for both strategic goals and day-to-day operations.
• This is a high-impact, fast-paced role that blends executive support, operational coordination, and client services oversight.
• If you thrive in an environment where no two days are the same, love keeping multiple moving parts running smoothly, and can seamlessly switch between strategic thinking and detail-oriented execution, this role is for you.

Key Responsibilities
Executive & Strategic Support:

• Manage the CEO’s calendar, appointments, and reminders to ensure optimal time management.
• Organise and prepare for meetings, including creating agendas, collating documents, and taking accurate notes.
• Draft, proofread, and respond to emails on behalf of the CEO when required.
• Coordinate travel arrangements, events, and speaking engagements.
• Maintain and prioritise the CEO’s personal and professional task lists.
• Act as a strategic thought partner by flagging priority actions and potential time conflicts.
• Handle confidential and sensitive information with the highest discretion.
• Track project deadlines, ensuring timelines are met and deliverables achieved.
• Maintain and update Standard Operating Procedures (SOPs), templates, and company documents.
• Coordinate team meetings and follow up on action items.
• Support recruitment, onboarding, and offboarding processes for staff and contractors.
• Assist with vendor and partner coordination as necessary.

Client Services & Marketing Support:

• Monitor and track client onboarding progress to ensure smooth service delivery.
• Follow up on pending client documentation and deadlines.
• Prepare and send templated client communications and case updates.
• Organise case files and ensure documentation is updated for internal review.
• Manage the CEO’s content pipeline for newsletters, podcast appearances, and webinars.
• Collaborate with the Sales & Marketing team to schedule social media content and email campaigns.
• Track client inquiries, sales leads, and coordinate strategy call scheduling.
• Prepare internal reports on client engagement and conversion activities.

Who We’re Looking For

• Experience: At least 3 years of experience as an Executive Assistant, Operations Coordinator, or similar role, preferably supporting a senior executive or business owner.

Skills:

• Excellent organisational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency with productivity and project management tools (e.g., Google Workspace, Trello, Asana, Slack).
• Basic understanding of digital marketing tools (social media schedulers, email campaign platforms).

Qualities:

• Highly proactive and resourceful problem solver.
• Detail-oriented with the ability to manage multiple priorities.
• Comfortable working in a fully remote, fast-paced environment.
• Discreet, trustworthy, and professional.
• A team player with a positive, can-do attitude.

What We Offer

• Competitive monthly salary of N300,000 per month. 
• Flexible, fully remote working environment.
• Opportunity to work closely with a visionary CEO and be part of a growing brand.
• Exposure to high-level business operations, client management, and marketing strategies.

Application Closing Date
10th September, 2025. 

How to Apply
Interested and qualified candidates should:
Click here to apply online 

Note: Only shortlisted candidates will be contacted.