Finance / Admin Assistant at New Foundation for Displaced Persons (NFDP)

New Foundation for Displaced Persons (NFDP) is a non-governmental organization established under the Nigeria law dedicated to providing crucial support to individuals displaced by insurgency and crises to survival, recover and rebuild their lives.

We are recruiting to fill the position below:

Job Title: Finance / Admin Assistant

Location: Borno
Employment Type: Full-time

Key Area of Responsibilities
Financial Responsibilities:

• Perform monthly Bank Reconciliation 
• Picking up monthly bank statements
• Support in the payments of participants and other beneficiaries. Review and verify all payments processed by the Nutrition unit.
• Requesting and Collection of Finance unit office stationery and consumables from the admin dept for day-to-day business activities. 
• Reconciling and matching of transactions on the system on weekly basis 
• Maintain custody of the office petty cash fund and make daily cash payments of approved transactions. Daily update and maintenance of manual cash book.
• Conduct weekly and month end cash counts Archiving of Financial Document: 
• Ensure all payment and journal vouchers are electronically archived on monthly basis 
• Review monthly TL to ensure all vouchers for transaction posted to system are completely filed.
• Properly label all files and arrange vouchers in their appropriate folders on the shelf for easy retrieval. 
• Assist in monitoring project expenditure and procurement under NFDP rules and regulations.
• Produce soft/scanned copies of documents for retention purposes. And Systematic filing of all 
• Nutrition programme documents and correspondences.
• Keep a standard record of document retrieval and return log 
• Verify all transactions and ensure that the relevant supporting documents have been filed 
• Maintain a filing system for all transactions 
• Support in maintaining soft copy archiving system 
• Support in the payments of participants and other beneficiaries. 
• Support during audits to retrieve selected samples a week before the commencement of any audit exercise.
• Preparing and tracking all Purchase Request Forms (PRFs) for the Nutrition unit.
• Return all vouchers to their appropriate box files after the conclusion of any audit exercise 
• Support in the verification of all assets 
• Assist during audit to retrieve all relevant documents for audit exercise 
• Any other duties as assigned by the supervisor or line manager.

 Administrative Responsibilities:

• Provide administrative support to the overall Nutrition projects, interventions and activities.
• Carry out/follow up on timely preparation of the payroll for all Nutrition field staff.
• Prepare daily staff matrix and act as focal point for the unit for field movement booking requests and security clearance requests. 
• Minute taking during regular Nutrition meetings.
• Act as the Nutrition unit focal point for liaising with other support units in NFDP like 
• Procurement, Finance, Fleet, Human Resources and Security.
• Track all vehicle hire for field locations.
• Assist in reviewing invoices presented for payment processing.
• Preparation of airtime requests for all Nutrition staff.
• Keep track of all Nutrition unit assets.
• Support the Project Manager in monitoring staff welfare issues.
• Travel to the field as and when required.
• Perform such other duties as may be assigned.

Job Requirements

• Minimum of Bachelor’s Degree in Finance and Accounting or any other related field
• Minimum 1-year relevant professional experience in NGO in admin-finance related work.
• Excellent computer skills (proven computer literacy) – VERY GOOD ability to work and operate with Excel.
• Strong understanding of humanitarian principles.
• excellent written and spoken English language skills (also written and spoken.
• Strong team spirit, comfortable in a multi-cultural/ethnic environment.
• Attention to detail and structured way of approaching tasks.
• Able to ensure quick quality delivery in demanding and stressful environment
• Ability to adhere to deadlines and respect line management.
• Very strong interpersonal skills: strong communication and diplomatic skills.
• Practical and problem-solver.
• Ability to deal with heavy work pressure.

Application Closing Date
24th August, 2025.

Method of Application
Interested and qualified candidates should:
Click here to apply online