Admin / Procurement Assistant at Nigeria’s Leading Provider of Relief Products and Solutions - Talent Lab Limited

Talent Lab Limited - Our client is Nigeria’s leading provider of relief products and solutions, serving both local and international organizations operating in rural development, emergency response, and crisis management. They support the achievement of Sustainable Development Goals (SDGs) by partnering with humanitarian, public health, and development actors to combat hunger, reduce health disparities, improve education, and address displacement. Their solutions include first disaster response kits, educational supplies, medical equipment and consumables, and related logistics support. The organization’s reach spans across Nigeria and several African countries, making it a critical partner to the continent’s most prominent NGOs and development agencies.

They are recruiting to fill the position below:

Job Title: Admin / Procurement Assistant

Location: Gbagada, Lagos 
Employment Type: Full-time

Job Overview

• The Admin & Procurement Assistant will provide both administrative and procurement support to the organization, with added responsibility for assisting in bid preparation and submission.
• This role will help manage procurement processes, vendor relationships, and documentation, while also contributing to the development of competitive and compliant bid proposals.

Job Responsibilities
Procurement Support:

• Assist in sourcing and evaluating suppliers for goods and services.
• Prepare and send purchase orders to vendors and follow up to ensure timely delivery.
• Support vendor relationship management and maintain an updated supplier database.
• Assist in comparing quotes and preparing evaluation summaries for review.

Administrative Support:

• Maintain accurate and organized records of procurement activities, contracts, and correspondence.
• Schedule meetings, prepare agendas, and take meeting notes.
• Handle document filing, data entry, and routine correspondence.
• Support logistics coordination for procurement and operational activities.

Bid Preparation & Submission:

• Support the development of bid responses, ensuring compliance with client specifications and requirements.
• Assist in preparing persuasive and well-structured proposals highlighting the company’s strengths and solutions.
• Coordinate with internal teams to gather necessary information for bid responses.
• Review bid documents to ensure compliance with legal, financial, and technical terms before submission.
• Track deadlines and ensure timely submission of bids.

Documentation & Compliance:

• Ensure procurement and bid processes comply with company policies and client requirements.
• Assist in preparing procurement and bid status reports for management.
• Maintain a repository of bid templates and supporting materials for future use.

Cross-Functional Coordination:

• Collaborate with finance to process invoices and ensure timely supplier payments.
• Liaise with internal teams to confirm specifications and requirements for procurement and bids.

Qualifications / Requirements

• Bachelor’s Degree in Business Administration, Supply Chain Management, or a related field (or equivalent experience).
• 1 - 2 years of experience in administrative, procurement, or bid support roles.
• Strong organizational and time-management skills.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• High attention to detail and ability to meet deadlines.
• Knowledge of procurement processes and basic tendering/bid submission procedures is an advantage.

Diversity, equity, and inclusion statement

• Our client is an equal opportunity employer committed to fostering an inclusive workplace. We uphold a strict non-discrimination policy, ensuring fair treatment of all applicants and employees, regardless of race, color, religion, gender, national or ethnic origin, age, marital status, genetic information, or any other protected characteristic under applicable laws.

Application Closing Date
1st September, 2025.

How to Apply
Interested and qualified candidates should send their CV to: recruitments@talentlabltd.com using “Admin & Procurement Assistant” as the subject of the email.

Note: Please do not apply if you do not currently reside within Lagos.