LGA Field Assistant (Consultant) at Malaria Consortium

Malaria Consortium, established in 2003, is one of the world’s leading non-profit organisations specialising in the prevention, control and treatment of malaria and other communicable diseases among vulnerable populations. Our mission is to save lives and improve health in Africa and Asia, through evidence-based programmes that combat targeted diseases and promote universal health coverage.

We are recruiting to fill the position below:

Job Title: LGA Field Assistant (Consultant)

Location: Jigawa

Objective

• The objective of this consultancy is to engage qualified LGA Field Assistant (LFAs) who will provide technical, logistical, and coordination support to the Primary Health Care (PHC) teams at the LGA level to ensure effective planning, coordination, implementation, and monitoring of the 2025 Seasonal Malaria Chemoprevention (SMC) in Jigawa State.
• The LFAs will serve as the key liaison between Malaria Consortium, state and LGA stakeholders, and frontline implementers, ensuring timely delivery of program activities, data quality assurance, commodity accountability, community engagement, and overall coordination of interventions across all phases of the campaign.

Purpose/Scope of assignment

• The purpose of this ToR is to engage 27 consultants as LGA Field Assistant (1/LGA) who will support the Primary Health Care (PHC) departments in the local government areas (LGAs) of the intervention state to carry out SMC activities.
• The LGA PHC team for SMC implementation comprises of PHC Director, Malaria Focal Person, M&E officer Logistics Officer and the Health Educator.
• The consultant will embed within this LGA team to provide technical assistant in the implementation of SMC related activities for pre-implementation/planning phase, during and post-implementation phases.
• These activities will, in turn be carried out by the community volunteers (Community Drug Distributors, CDDs carrying out door-to-door administration of SMC drugs and TAs carrying out mobilization of caregivers for SMC service uptake)

Methodology
To ensure effective and efficient delivery of the integrated SMC campaign across Jigawa State, the following methodological approaches will guide the engagement, deployment, and performance management of the LGA Field Assistant (LFAs):

Engagement and Onboarding:

• The LFAs will be engaged as short-term consultants through a transparent recruitment and selection process led by Malaria Consortium’s HR department.
• Each LFA will be assigned to one of the 27 implementation LGAs in Jigawa State.
• An orientation and capacity-strengthening session will be conducted to familiarize the LFAs with the campaign objectives, operational strategy, technical protocols, and reporting requirements.

Embedded Coordination Approach:

• LFAs will be embedded within the LGA Primary Health Care (PHC) departments and serve as technical assistants to the LGA health teams.
• They will coordinate with the LGA Director of PHC, Malaria Focal Person, M&E officer, Health Educator, and Logistics Officer.
• The embedded model will ensure continuous alignment with local health structures, promote ownership, and facilitate smoother implementation.

Implementation Strategy:

• The consultants will support the LGA teams across the campaign’s three phases: pre-implementation (microplanning, training, logistics), implementation (drug distribution and redemption), and post-implementation (data collation, stock reconciliation, report writing).
• LFAs will monitor field activities, supervise CDDs and HFWs, and troubleshoot emerging issues in real time.
• They will facilitate effective integration between the SMC drug administration and ITN distribution workstreams, ensuring logistical and operational synergy.

Supervision and Support Structure:

• LFAs will report to the Program Officer and be technically supported by the State Technical Officer.
• A dotted-line reporting will also be maintained with the State M&E and Supply Chain Officers, depending on activity focus.
• Daily review meetings, joint supervision visits, and bi-weekly check-ins will be held to ensure LFAs receive regular feedback and technical guidance.

Monitoring and Data Quality Assurance:

• LFAs will ensure that all treatment, mobilization, and stock data are properly documented using approved digital tools and validated before submission.
• They will oversee the use of e-attendance and treatment tracking tools during the MDA and provide regular updates to the central coordination team.
• Data validation, real-time monitoring using dashboards, and daily reconciliation of stock and treatment records will form key components of the quality assurance process.

Reporting and Knowledge Sharing:

• LFAs will be responsible for timely submission of field reports, trip reports, training summaries, and end-of-cycle documentation.
• They will also document lessons learned and operational insights to improve campaign delivery in subsequent cycles.
• Templates and reporting schedules will be shared at the start of deployment to standardize documentation across all LGAs.

Timeline and Level of Effort:

• Each LFA will be engaged for a total of 16 working days over a 2-month period from September to October 2025.
• The timeline has been distributed as follows: 8 days in September (implementation), and 8 days in October (final implementation and wrap-up).

Key Responsibilities
Daily Tasks:

• Implement all SMC activities at health LGA level, including timely implementation of work plan, planning meetings, commodity distributions and monitoring to avoid any stock out, Community mobilization activities, supervision, monitoring and reporting.
• Ensure accountability of received commodities and supplies through tracking consumption levels and review of reconciliation reports
• Responsible for capacity building of field partners (Supervisors, HFW, CDDs, and community mobilisers) through training, on-job support and quality supervision.
• Track program targets and timely implement the planned activities to ensure program meets targets and review reports from LGAs and HFW for accuracy and completeness prior to submission.
• Ensure implementation of activities is in line with the laid down protocols, by continuously monitoring and conducting supervision and on-the-job training of LGA, HFW and CDDs
• Maintain a good relationship and work jointly with – Public Health Officers and other partners to undertake home visits, meetings and to ensure health LGA’s ownership.
• Support the SPAQ distribution, community household mobilization and unused SPAQ Reverse logistics

Reporting & data quality control (10%):

• Review all field implementer reports, provide feedback on areas that need correction, and submit the final hard copy report to the Program Officer
• Assist M&E Officer with the data quality queries and ensure identified issues are rectified in time
• Ensure submission of EoC Report, success stories, trip reports etc., to keep the Program Officer and State Programme Manager abreast with the project implementation at LGA level

Coordination and representation (10%):

• Responsible for overall planning and coordination of LGA and HFW/supervisors and CDDs during training and supervision visits.
• Liaise with key partners, including LGA team, State MOH, Community leaders, other stakeholders (as necessary)
• Attend data validation meetings, daily review meetings at the LGA level and as directed by the Program Officer/State Programme Manager
• Attend and support ICT4D Device Provisioning & device synchronization/batch retrieval
• Participate in daily evening review meetings and ensure data is entered in templates shared.

Administrative and other duties (10%):

• Ensure the development of individual and team action plans to ensure role complementarities in achieving the set treatment target
• Participating in the follow-up of supplies consumption
• Overall planning of stock levels, making sure that they are sufficient for the operations at SMC sites
• Ensure that all HF release physical inventory of all SMC commodities supplied at the end of each cycle.
• Any other duties as required by the line manager.

Deliverables

• Electronic record (database) of all distribution personnel in the LGA
• Route plan development for supervision
• Micro LMD of SPAQ and SMC materials to the HFs
• Evidence of distribution and judicious utilization of drugs as well as refresher training and implementation materials and tools. There must be distribution plans, evidence of receipt and utilization as well as stock reconciliation of the following items at LGA level:
  • SPAQ
  • Visibility materials
  • Implementation forms (Attendance sheets, ICCs, waybills, etc)
• EoC reports and meeting notes
• Activity reports
  • Training report, including training monitoring
  • Community mobilization
  • Supply chain reports
  • Supervision report
  • Notes of review meetings
  • Administrative coverage report (End-of-cycle report)
  • M&E report.

Accountability:

• Directly accountable to the State Technical Officer – Jigawa State.
• Functionally report to the M&E Officer and State Technical Officer.
• Must maintain confidentiality and adhere to MC's safeguarding and data protection policies.

Support and Resources:

• Consultants would be required to work with their personal laptops
• A workstation at the LGA PHCD offices will be used.
• Orientation on SMC reporting templates and timelines.
• Supervision and oversight by the M&E Officer and designated MC staff.

Expected Outcome:

• Timely implementation and coordination of all SMC activities across assigned LGAs in collaboration with the PHC team.
• Achievement of targeted treatment coverage through effective supervision of CDDs and mobilization teams during each campaign cycle.
• Submission of accurate and complete treatment and supervision data, with timely resolution of data quality issues flagged during validation.
• Successful planning and facilitation of training for all frontline implementers, with complete documentation including attendance and training reports.
• Full accountability and reconciliation of all commodities (SPAQ, and materials) received and utilized at the LGA level with validated stock records and distribution logs.
• Enhanced community awareness and uptake of SMC through coordinated SBCC activities and engagement with local leaders.
• Execution of routine supportive supervision and on-the-job mentoring of health facility workers and community volunteers, with documented feedback and corrective actions.
• Complete electronic attendance records for all training and distribution personnel submitted within each cycle.
• Timely submission of all required reports, including end-of-cycle reports, supervision summaries, and review meeting notes.
• Quick adaptation to field challenges including logistics and environmental constraints (e.g., flooding), ensuring continuity and integrity of service delivery.

Personnel Required

• Clinical Officer, nurse or Public Health, sciences or development-related qualification
• At least two years’ field experience in related field
• Fluency in English, Hausa and/or other local languages is required
• Experience working in drug/commodity supply management, ME and logistics
• Ability to communicate effectively with a variety of audiences including LGA staff, HFW and community leaders
• Experience of conducting quality supportive supervision and data use Desirable:
• A broad range of experience including logistics, training and capacity building ability
• Experience of managing teams
• Experience working at LGA level Work-based skills
• Good planning and organizational skills
• Basic computer skills, particularly Microsoft Office
• Flexible, ability to work both as an individual and as a team member and under stress in what can be a harsh environment.

Application Closing Date
1st September, 2025 (5.00pm).

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note

• Interested and qualified candidates who are passionate and willing to contribute towards the achievement of our goals should kindly fill in the application form 
• For this position, previous working experience with MC and in SMC are added advantages.
• Kindly note that applicants who do not follow this specification will be disqualified.
• Only Shortlisted candidates will be contacted.
• Kindly note that applications will be reviewed on a rolling basis, and as a result, the process may conclude before the advertised deadline.
• Therefore, early applications are highly encouraged.
• Malaria Consortium does not accept or ask for payment during recruitment.
• We also would not accept hardcopy CVs; all applications should be sent through the above link.