Administrative Officer at Online Foodstuff Store Limited

Online Foodstuff Store Limited is a leading retail and supply chain company dedicated to making quality foodstuffs accessible and affordable across Nigeria. Established with the mission to simplify food sourcing for households, restaurants, and businesses, the company has grown into a trusted brand recognized for its consistency, transparency, and excellent service delivery.

Headquartered in Kubwa, Abuja, with branches in Lagos and Port Harcourt, we operate a strong distribution network that ensures seamless procurement, packaging, and delivery of food items. By leveraging modern systems, efficient logistics, and vendor partnerships, we are able to meet the daily food needs of thousands of customers while maintaining high standards of quality and affordability.

Our commitment extends beyond commerce — we are passionate about contributing to food security, supporting local farmers and suppliers, and creating job opportunities within the communities we serve. With a dedicated team of professionals and a customer-first culture, Online Foodstuff Store Ltd continues to set the pace in Nigeria’s retail and food distribution industry.

At the core of our operations is our vision: to become the most trusted food retail and distribution brand in Nigeria, delivering value to customers, employees, and stakeholders while fostering sustainable economic growth.

We are recruiting to fill the position below:

Job Title: Administrative Officer

Location: Transamadi, Rivers
Employment Type: Full-time

Job Summary

• The role of an Admin Officer at the Port Harcourt branch of Online Foodstuff Store Ltd shall be responsible for overseeing day-to-day administrative and operational functions at the branch, supporting procurement and logistics, managing vendor relations, and ensuring timely coordination of deliveries and documentation.
• The role is critical to maintaining smooth office operations and ensuring efficient service delivery in alignment with the company’s goals.

Responsibilities
Administrative & Office Operations:

• Oversee general office administration, ensuring a clean, organized, and professional work environment.
• Coordinate day-to-day activities to support smooth operations at the Port Harcourt branch.
• Manage office supplies, petty cash, and ensure accurate documentation of administrative expenses.

Vendor Sourcing & Procurement Support:

• Identify, engage, and update a reliable database of vendors offering competitive pricing and quality.
• Conduct weekly updates of the vendor database to reflect current pricing, service levels, and availability.
• Prepare and maintain proper purchase records, including Purchase Orders (POs), invoices, and payment tracking.

Coordination with Purchasers & Logistics:

• Liaise with field purchasers to ensure customer orders are fulfilled accurately and on time.
• Verify that all documentation provided by purchasers, including invoices and receipts, is accurate and complete.
• Track delivery timelines and address any issues or delays in coordination with the supply chain team.

Documentation & Reporting:

• Prepare and submit daily, weekly, and monthly reports such as general purchase records and expenditure logs.
• Maintain organized and up-to-date files of procurement transactions and administrative documents.
• Support audit and compliance efforts by ensuring documentation is accurate and easily retrievable.

Requirements

• Minimum of OND / HND / B.Sc. in Supply Chain Management, Logistics, Business Administration, or related field.
• 1 - 2 years relevant experience in supply chain, inventory, or logistics roles (FMCG/food retail experience is an advantage).
• Strong organizational and communication skills.
• Proficiency in Microsoft Excel and inventory tools.
• Must reside in Port Harcourt and good knowledge about the city.

Salary
N150,000 Net.

Application Closing Date
30th September, 2025

How to Apply
Interested and qualified candidates should send their CV with a cover letter to: hr@foodstuff.store using the job title as the subject of the email.