Admin / Operations Technical Assistant at Malaria Consortium

Malaria Consortium (MC) is one of the world's leading non-profit organizations dedicated to the comprehensive control of malaria and other communicable diseases in Africa and Southeast Asia. Malaria Consortium works with communities, government and non-government agencies, academic institutions, and local and international organizations, to ensure good evidence supports delivery of effective services, providing technical support for monitoring and evaluation of programmes and activities for evidence-based decision-making and strategic planning. The organization works to improve not only the health of the individual, but also the capacity of National health systems, which helps to relieve poverty and support improved economic prosperity.

We are recruiting to fill the position below:

Job Title: Admin / Operations Technical Assistant

Location: Ondo

Country and project background

• The Nigeria Country Office in Abuja, started operations in 2008, through the DFID/UKaid funded Support to National Malaria Programme, SuNMaP (2008 – 2016).
• The office had presence in 23 states of the country and has managed at various times, about 15 programmes and projects. It follows the mandate of the parent organization in Nigeria and has been working specifically in the following areas:
  • Malaria control/elimination
  • Integrated community case management (iCCM) for malaria, pneumonia and diarrhoea
  • Nutrition
  • Neglected tropical diseases (NTDs)
• Malaria Consortium recently received grants to implement insecticide-treated net (ITN) distribution campaign in collaboration with the National Malaria Elimination Programme (NMEP) in Ondo state through philanthropic funding.

Rationale

• To ensure the smooth execution of administrative functions and the efficient management of all operational activities during the ITN replacement campaign in Ondo State, engaging experienced Administrative Support (Technical Assistants) is essential.
• Their involvement will facilitate the timely processing of vendor and personnel payments, reducing, potential delays and enhancing operational efficiency. The current workload within the Operations Unit, combined with the demands of ITNs replacement campaign state office, places a heavy burden on the Administrative Officer.
• Without additional support, response times may be impacted, leading to inefficiencies in procurement and administrative processes.
• The engagement of Administrative Support (TAs) will be instrumental in expediting procurement procedures, ensuring prompt documentation and vendor payments, managing administrative and operational tasks, and supporting asset management.
• By alleviating workload pressures, this intervention will streamline operations and contribute to the effective implementation of ITN replacement campaign implementation in Ondo State.

Goal of the assignment:

• The overall objective of this service is to provide operational and administrative support to Ondo State Malaria Consortium office during the implementation of ITNs replacement Campaign.

Purpose of the assignment:

• To provide admin and operational support to the Ondo State MC office on ITN replacement campaign implementation.
• The engaged TAs would offer services and support during the period of engagement along the specified areas as below.

Specific Activities for the Admin and operations Support Staff
The specific task for the Admin/Operations Support will be as follows.
Activity:

• Receive briefing on daily tasks to be carried out
• Liaise with the Admin Officer in coordinating vendor payments and administrative tasks on daily basis.
• Review, scanning, and printing of support documents for related payments and sharing same with the administrative officer for confirmation and onward presentation to finance for final payment.
• Ensures proper filing of ITNs replacement campaign related support documents for payments.
• Perform other administrative and operational duties as may be assigned by the operations teams.
• Review all the task and submit report

Deliverables
At the end of the assignment, the expected deliverables include:

• Ensure completeness of documentation for all final vendor payments.
• Assignment report on the status of all vendor payments.

Profile Requirements of Task
Admin/Operations:

• Ordinary National Diploma (OND) or National Diploma (ND) in any discipline, preferably in Social or Management Sciences, holder of bachelor’s degree is an added advantage
• At least 1 year experience in a similar role.
• Good use of Microsoft Office Suite
• Good interpersonal, communication and planning skills.
• Previous experience in office administrative support; and
• Possess good understanding, knowledge and experience in document control and management.

Application Closing Date
10th September, 2025.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note

• For this position, previous working experience with MC and in SMC are added advantages.
• Tthat applicants who do not follow this specification will be disqualified.
• Only Shortlisted candidates will be contacted.
• Kindly note that applications will be reviewed on a rolling basis, and as a result, the process may conclude before the advertised deadline.
• Therefore, early applications are highly encouraged.
• Malaria Consortium does not accept or ask for payment during recruitment.
• We also would not accept hardcopy CVs; all applications should be sent through the above link.