Logistics Associate at Helen Keller International (HKI)

Helen Keller International (HKI), established in 1915, is an international non-governmental organization (NGO) dedicated to saving the sight and lives of the most vulnerable and disadvantaged. Headquartered in New York City, HKI currently conducts programs in 21 countries in Africa and Asia, as well as in the United States.

HKI implements integrated package of cost-effective interventions that are proven to improve maternal and child nutrition. HKI supports policies and programs on food fortification, vitamin A supplementation, infant and young child feeding, nutrition-sensitive agriculture, community-based management of acute malnutrition and prevention and treatment of neglected tropical diseases. At the core of HKI’s programs is advocacy and social behavior change communication to various stakeholders. HKI also undertakes cutting-edge research to influence policy decisions and inform program quality.

We are recruiting to fill the position below:

Job Title: Logistics Associate

Location: Katsina

Background

• The Logistics Associate role is created to ensure seamless support for Helen Keller Intl’s field operations by strengthening the logistical and administrative framework at the state level.
• The need for consistent availability and movement of materials, assets, and services is very critical to the success of the program implementations.
• This role supports the operational readiness of field offices and enhances project implementation through efficient coordination of logistics, asset management, and administrative support.

Overall Responsibility

• Under the supervision of the State Team Lead/HR/Ops Dir, the Logistics Associate will be responsible for managing and coordinating all logistical aspects of the project within the state.
• The role ensures the efficient distribution of materials and equipment necessary for the project’s operations in the state.
• He/she works closely with finance and operations team to arrange logistics, manage state office assets, and coordinate the distribution of materials and equipment to ensure the smooth operation of the state office

Management and Functional Relationships:

• Reports to: State Team Lead and Co-Managed by the HR & Operations Director
• Internal Collaborators: Finance Team, Procurement Unit, Technical/Program Teams, HR, and Drivers. 
• External Collaborators: Hotels, vendors, contractors, transportation service providers.
• Supervisory Responsibilities: Drivers

Specific Responsibilities

• Arrange for hotel reservations
• Arrange office travels in collaboration with Finance Team
• Provides support to Technical / Program staff in executing programs 
• Maintain Helen Keller State assets register/Asset Panda 
• Arrange spaces for new employees making sure of availability of desks, chairs etc. i.e. ready for them to use on the start day.
• Coordinate the approved budget for activities making sure that materials, equipment, etc required for the activity are organized and ready for the activity.
• Assist in organizing for the dispatch of goods and equipment whenever required
• Maintain vehicle maintenance log, Log book control and filing
• Office Maintenance follow up
• Purchase of office and program consumables in collaboration with the Procurement team
• Prepares/Signs Good Received Note (GRN)
• Receives and Issues inventory/materials
• Maintains office supplies inventory logbook/card
• Official physical inventory count
• Maintain generator logbook
• Preparation & submission of monthly fuel consumption reports.
• Receives and sends out mails and correspondences   
• Properly code and label all office furniture, equipment and non-consumable inventory
• Keep track of location of all equipment and furniture by projects, including transfers between offices/staff by updating the Asset Panda using the asset transfer form.
• Keep all relevant information including, which project the property belongs, price, make, model, location, user, condition, etc.
• Carry out additional tasks, as requested.

Key Performance Indicators (KPIs)

• Timeliness and accuracy of logistics arrangements and inventory documentation
• Compliance with operations, Procurement policies and donor standards
• Quality and completeness of monthly reports (e.g., fuel usage, inventory logs, Vehicle Log)

Qualifications

• University Degree in Business Management or Accounting. Postgraduate degree in related field preferred.
• Minimum of 5-year experience in a similar position 
• Strong numeric skills and attention to detail and quality 
• Ability to work independently and take initiative 
• Experience with USAID / DFID or other donor funded project
• Advanced written and verbal proficiency in English including business terminology.
• Excellent communication, interpersonal and organizational skills
• Ability to work in a team-oriented environment while maintaining an individual workload
• Logical and flexible approach to solving problems, especially when working under pressure
• Monitoring/assessing performance to make improvements or take corrective action.

Application Closing Date
8th September, 2025.

How to Apply
Interested and qualified candidates should send their CV to: nigeria.recruitment@hki.org using the Job Title as the subject of the email.