Executive Assistant (EA) at Domeo Resources International

Domeo Resources International (DRI) is a prolific organisation which proffers HR and Management Consultancy solutions premised on excellence and innovation. DRI analyses various organisational problems, develops improvement plans, deploys those plans and monitors the plans to ensure improved organisational performance.

We are recruiting to fill the position below:

Job Title: Executive Assistant (EA)

Location: Abuja (FCT) 
Employment Type: Full-time
Reports to: Group CEO/Executive Management

Role Summary

• The Executive Assistant will provide high-level administrative, operational, and strategic support to the CEO and Executive Team.
• The role requires a highly organized, resourceful, and detail-oriented professional with excellent communication skills, capable of drafting proposals, managing schedules, coordinating follow-ups, and ensuring seamless executive operations.

Key Responsibilities
Executive Support & Coordination:

• Manage CEO’s daily schedule, meetings, travel, and communications.
• Prioritize and handle incoming requests, ensuring efficient decision-making.
• Maintain confidentiality and handle sensitive information with discretion.

Proposal & Document Preparation:

• Draft, edit, and format proposals, presentations, reports, and correspondence.
• Conduct background research and prepare briefing notes for meetings.
• Ensure professional, error-free documentation aligned with company standards.

Follow-Ups & Task Management:

• Track action points from meetings and ensure timely follow-ups with internal and external stakeholders.
• Coordinate and monitor deadlines for executives and departments.
• Maintain a system for reminders, tasks, and accountability reporting.

Communication & Stakeholder Management:

• Act as the first point of contact for internal and external stakeholders.
• Manage professional correspondence (emails, letters, calls) on behalf of the CEO.
• Build positive relationships with clients, partners, and government stakeholders.

Office & Administrative Support:

• Maintain organized digital and physical filing systems.
• Manage expenses, reimbursements, and office logistics related to executive activities.
• Support HR, finance, or communications teams where needed.

Key Performance Indicators (KPIs)
Task & Time Management:

• % of executive tasks, deadlines, and follow-ups completed on schedule.
• Reduction in missed meetings, deadlines, or action points.
• Efficiency in calendar management (conflict-free scheduling).

Proposal & Documentation Quality:

• % of proposals and reports delivered on time.
• % of documents requiring no major revisions from executives.
• Feedback from executives/clients on clarity, professionalism, and quality.

Communication & Stakeholder Handling:

• Response time to executive emails and requests.
• Stakeholder satisfaction score from internal/external interactions.
• Number of successfully coordinated meetings/events without errors.

Operational Efficiency

• Average turnaround time for follow-ups and reminders.
• Reduction in repeated administrative errors or oversights.
• Implementation of improved organizational systems (digital filing, reminders, dashboards).

Qualifications & Experience

• Bachelor’s degree in Business Administration, Communications, or related field.
• 3-6 years of proven experience as an Executive Assistant, PA, or Office Manager (experience supporting C-level executives is preferred).
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint), Google Workspace, and digital collaboration tools.
• Excellent written and verbal communication skills.
• Ability to multi-task, prioritize effectively, and manage pressure in fast-paced environments.

Key Skills:

• Highly organized with strong attention to detail.
• Excellent time management and task prioritization.
• Strong writing, editing, and document presentation skills.
• Discretion, professionalism, and emotional intelligence.
• Ability to work independently and anticipate needs of executives.

Application Closing Date
15th September, 2025.