Confidential Secretary at University Press Plc (UPPLC)

University Press PLC (UPPLC) was founded in 1949 under the name of Oxford University Press Nigeria, and has grown to become one of the oldest, most experienced and the Nation's Foremost Publishers of materials for educational and for general reading. At incorporation as a public liability company in 1978, the Company's name was changed to University Press Limited with an authorised share capital of 8,000,000 Ordinary shares of 50k each.

Quoted on the Nigerian Stock Exchange on 14th August 1978, UPPLC has, on two occasions, won the prestigious Stock Exchange Merit Award in the service sector of quoted companies. It has also won, for two consecutive years, 1984 and 1985, the Concord Prize for Excellence in Academic Publishing.

We are recruiting to fill the position below:

Job Title: Confidential Secretary

Location: Ibadan, Oyo
Job Type: Full-time

Job Overview

• We are seeking a highly organized and discreet Confidential Secretary to join our team.
• The successful candidate will be responsible for managing sensitive information, providing high-level administrative support to senior management, and ensuring the smooth running of day-to-day office operations.
• The Company requires the services of a Confidential Secretary at the Head Office, Ibadan, Oyo State.

Job Description

• Manage and maintain schedules, appointments, and other arrangements.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.
• Prepare and edit documents, reports, and presentations.
• Organize and maintain confidential files and records.
• Conduct research and compile data for reports and presentations.
• Assist with meeting preparations, including taking minutes and distributing follow-up materials.
• Screen and direct phone calls and distribute correspondence.
• Liaise with internal and external stakeholders on behalf of Executives.
• Perform general office duties, such as managing office equipment.
• Handle sensitive information with the highest level of confidentiality and discretion.
• Perform other related duties as may be assigned

Qualification & Required Skills 

• A relevant First Degree (BSc / HND) in Office Management & Technology, Secretarial Administration or any related discipline with a minimum of second-class lower division/lower credit.
• Minimum of at least three (3) years post qualification experience in a similar position.
• Not more than 35 years of age.
• Proficient in MS Office (Word, Excel, PowerPoint) and office management software
• Clear, friendly and professional communication skills.
• Excellent organizational, time-management and interpersonal skills.
• Discretion and confidentiality.
• Ability to multitask and prioritize daily workload.
• Familiarity with basic reporting techniques.
• Ability to communicate in English.
• Computer literacy is mandatory.
• Applicants must be resident in Ibadan.

Application Closing Date
Not Specified.