Project Assistant (Administration) at International Organization for Migration (IOM) - 2 Openings

International Organization for Migration (IOM) is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental andnon-governmental partners. IOM is dedicated to promoting humane and orderly migration for thebenefit of all. It does so by providing services and advice to governments and migrants.

We are recruiting to fill the position below:

Job Title: Project Assistant (Administration)

Job Identification: 16911
Locations:  Abuja and Jos, Plateau
Job Schedule: Full-time
Contract Type: Special Short Term Graded (Up to 9 months)
Vacancy Type: Special Vacancy Notice
Recruiting Type: General Service
Grade: G-4

Context

• Under the overall supervision of the Protection/MHPSS Programme Manager and closely coordinating with other Protection/MHPSS staff. The successful candidates’ primary role will be to support the implementation of Protection/MHPSS activities in Plateau, Kaduna, and Taraba states by ensuring effective implementation of the project activities, including coordination, reporting and logistics support.

Responsibilities
The successful candidate shall perform the following tasks and responsibilities:

• Assist in coordinating purchase requests, purchase order, payroll, requests for payments, and any other related administrative tasks; verify tracking system is functional covering all sub offices in North East Nigeria.
• Provision of technical support through organizing supervision, on-job/ mentorship and coordination sessions with the PMT members, and facilitate the integration of cross-cutting issues in IOM emergency response intervention (such as protection, gender, GBV, child safeguarding, Protection from sexual exploitation, abuse and harassment (PSEAH), counter-trafficking, accountability to the affected population, diversity and inclusion).
• Create and maintain a proper documentation system and filling of the project administrative and financial documents.
• Coordinate and organize field missions and trainings (logistic).
• Consolidate and provide weekly inputs on activities by updating relevant databases and tracking systems.
• Assist with data entry when necessary.
• Coordinate and monitor the operational planning and implementation of key services delivered.
• Assist in identifying and monitoring external expertise required for assessments, project reviews, strategic planning, and evaluations.
• Verify compliance with IOM and donor requirements including guidelines, rules, and regulations, such as the field procurement manual and report any non-compliance.
• Undertake duty travel when necessary in challenging areas.
• Perform such other duties as may be required..

Qualifications
Education:

• High School diploma with four years of related experience or,
• Bachelor’s Degree in Psychology, Social Sciences, Social Work and Community Services, Migration Studies, Development studies, or a related field with two years of related experience. 

Experience:

• Open and positive attitude.
• Genuine care and respect for needs of others, practically vulnerable populations with strong belief in empowering marginalized and disenfranchised people. 
• High integrity and willingness to conduct herhimself transparently and open to scrutiny. 
• Demonstrated ability to maintain integrity and confidentiality in performing responsibilities assigned

Skills:

• Strong interpersonal skills and demonstrated ability to establish effective working relations with local staff and other stakeholders.
•  Excellent analytical and communication skills
• Ability to independently carry out tasks, proactivity, ability to multi-task, and to prioritize. 
• Knowledge of social and development issues in Nigeria, particularly within area of responsibility.
• S/he must be vast in one local language.
• Excellent report writing Skills

Languages:

• For all applicants, fluency in English  is required (oral and written) and one local language is an advantage.
• IOM’s official languages are English, French and Spanish.
• Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies:
Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1):

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports):

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Application Closing Date
22nd September, 2025.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Notes

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
• This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
• Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
• IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
• IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
• IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.