Assistant Procurement Officer at Khenpro Global Services

Khenpro Global Services is a human capital organization based in Lagos, Nigeria. We provide human resources services to various clients in different sectors. Our Recruitment and Outsourcing Services have helped improve the efficiency and effectiveness of our clients' service delivery. Our main focus is to enhance client organizations by providing quality services on various aspects of their human resources, allowing the organization to focus on its core issues.

We are recruiting to fill the position below:

Job Title: Assistant Procurement Officer

Location: Mainland, Lagos
Employment Type: Full-time

Job Summary

• The Assistant Procurement Officer supports the procurement department in ensuring the timely sourcing, purchasing, and delivery of quality food ingredients, packaging materials, and restaurant supplies at competitive prices.
• The role involves working closely with vendors and store managersto maintain optimal stock levels, uphold quality standards, and ensure smooth daily operations across outlets.

Key Responsibilities
Purchasing & Sourcing:

• Assist in sourcing and evaluating suppliers for food ingredients, packaging, and operational materials.
• Prepare and issue purchase orders in line with approved requisitions and procurement plans.
• Compare price quotations and negotiate with suppliers to secure the best deals without compromising on quality.
• Monitor supplier performance and report any delays or non-compliance.

Inventory & Supply Coordination:

• Work with the inventory and store team to track stock levels and prevent shortages or overstocking.
• Ensure prompt replenishment of perishable and non-perishable goods to all outlets.
• Coordinate deliveries with suppliers and verify that quantities and quality meet order specifications.
• Assist in monthly stock reconciliation and variance analysis.

Vendor Management:

• Maintain an updated supplier database with contact details, price lists, and performance records.
• Support the Procurement Manager in conducting periodic supplier reviews and evaluations.
• Liaise with vendors to resolve quality issues, delays, or discrepancies.
• Ensure suppliers comply with the company’s hygiene, safety, and ethical sourcing standards.

Compliance & Documentation:

• Ensure all procurement transactions comply with company policies, budgets, and approval limits.
• Maintain accurate purchase records, contracts, and delivery documentation.
• Support internal audits by providing relevant procurement data and supporting documents.
• Adhere to food safety and handling regulations in all procurement activities.

Reporting & Analysis:

• Assist in preparing procurement reports, price analyses, and cost-saving summaries.
• Track market trends and price fluctuations for major food ingredients.
• Provide insights and updates to management on supplier performance and product availability.

Qualifications & Experience

• Bachelor’s degree in Supply Chain Management, Business Administration, or related field.
• 1–3 years of experience in procurement, preferably in QSR, food service, or FMCG industry.
• Good understanding of food sourcing, quality control, and logistics.
• Experience with procurement or inventory management software is an advantage.

Skills & Competencies:

• Strong negotiation and analytical skills.
• Excellent communication and interpersonal abilities.
• Detail-oriented with strong record-keeping skills.
• Good knowledge of food safety standards and vendor quality requirements.
• Ability to work under pressure in a fast-paced environment.
• Proficiency in Microsoft Excel and procurement systems.

Application Closing Date
31st October, 2025.