Executive Coordinator at SpaceFinish Africa

Spacefinish is one of Africa’s leading Design/Build company that specialises in office spaces. We have a core team of 20 professionals, and network of +40 consultant partners across multiple African countries.

At Spacefinish we do not see ourselves as just Project Managers and Designers, rather we see ourselves as influencers of work culture and brand identity for our clients. Our clients have undergone huge “internal” brand transformation as a result of the spaces we have delivered to them. We have gathered data that shows that our human centered approach to workspace design and construction has positively changed employee behavior.

We are recruiting to fill the position below:

Job Title: Executive Coordinator 

Location: Lagos-based with hybrid flexibility

Job Summary

• We are seeking a highly organized and proactive Executive Coordinator to support the Executive Chairman of Spacefinish and Campus HQ.
• This role is critical in enabling the Chairman to focus on high-level strategic priorities by managing day-to-day administrative tasks, coordinating communications, and ensuring smooth execution of business and personal commitments.

Key Responsibilities

• Manage the Executive Chairman’s calendar, schedule, and travel logistics.
• Screen, prioritize, and draft correspondence (emails, letters, internal communications).
• Prepare meeting agendas, briefing notes, and follow-up action trackers.
• Coordinate with internal stakeholders (MD, CFO, HODs) and external partners, clients, and investors.
• Handle confidential information with discretion and professionalism.
• Conduct research and prepare reports or presentations as required.
• Support personal administration tasks to ensure the Chairman’s focus remains on business priorities.

Qualifications

• Bachelor’s Degree in Business Administration or related field preferred.
• 4+ years’ experience as an Executive Coordinator, Executive Assistant, or similar role supporting senior executives.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize under pressure.
• High level of discretion, integrity, and professionalism.
• Proficiency in Google Workspace or Microsoft Office, scheduling tools, and project management platforms.
• Must be available for travel as required.

Competencies:

• Strong judgment and decision-making skills.
• Proactive problem solver with the ability to anticipate needs.
• Confident communicator who can represent the Chairman effectively.
• Flexible and adaptable to changing priorities.

Compensation

• Competitive salary with performance bonus tied to objectives.
• Clear career growth path to the Chief of Staff role.

Application Closing Date
Not Specified.