Administrative Support Officer (Marketing / Sales Team) at Phillips Outsourcing Limited

Phillips Outsourcing Limited has been in existence for over 16 years. We have a vast experience in the outsourcing business as we currently manage resources for major clients in all sectors of the Nigerian economy. In addition, our prolific manpower cuts across the 36 states in Nigeria. After successfully gaining ground in all the 36 states of the federation, we are gradually spreading our tentacles to other African Nations. We are currently registered to also do business in Ghana. Our framework is developed to fully support the businesses of our clients, ensuring continuous improvement of the outsourced services. This ultimately thrusts our clients to achieve their business objectives.

We are recruiting to fill the position below:

Job Title: Administrative Support Officer (Marketing / Sales Team)

Location: Lagos
Employment Type: Contract (12 months)
Industry: Fintech

Job Summary

• The Marketing Sales Team Administrative Support will provide essential administrative and coordination support to the marketing and sales teams.
• This role involves managing various administrative tasks, liaising with external agencies, updating sales pipeline trackers, and assisting with marketing coordination-related activities.
• The ideal candidate is detail-oriented, efficient, and capable of managing multiple tasks simultaneously.

Key Responsibilities

• Raise purchase orders (POs) and manage related documentation.
• Liaise with external agencies and vendors to ensure timely and accurate delivery of marketing materials and services.
• Update and maintain sales pipeline trackers (VPC, MSD , QBE) and other relevant databases.
• Coordinate and schedule meetings, appointments, and events for the marketing and sales teams.
• Prepare and distribute meeting agendas, minutes, and follow-up action items.
• Assist in the preparation of reports, presentations, and marketing materials.
• Maintain and organise digital and physical filing systems.
• Support the marketing team with campaign coordination, including tracking progress and performance metrics.
• Collaborate with team members to ensure smooth communication and workflow.

Requirements

• A Bachelor’s Degree in Business Administration, Marketing, or a related field is preferred.
• Proven experience in an administrative support role, preferably within a marketing or sales environment.
• Minimum 5 years of relevant experience in a services marketing team
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with CRM software.
• Attention to detail and a high level of accuracy in work.
• Ability to work independently and as part of a team.
• Experience with marketing coordination and project management.
• Familiarity with digital marketing tools and platforms.
• Basic knowledge of financial processes related to raising POs and budgeting.

Salary
Open to Negotiation.

Application Closing Date
29th October, 2025.