Document Controller at Petit Debut

Petit Debut - Our client, a key player and rapidly growing Company in the Marine sector, is recruiting to fill the position below:

Job Title: Document Controller

Location: Lagos
Employment Type: Full-time

Job Description 

• To manage and control all BPDW and project-specific documentation in compliance with ISO standards.
• The role ensures accurate and efficient handling, tracking, storage, and retrieval of documents in all departments and throughout the lifecycle of the Company’s projects.

Key Responsibilities
Document Management:

• Maintain and update document control systems for all BPDW and project-related documents.
• Assess existing document control policies and procedures and improve upon them
• Ensure proper & serial indexing of BPDW internal/externally issued documents, i.e client quotations, invoices, vendor quotations, etc
• Ensure documents are accurately numbered, labelled, and electronically filed.
• Distribute documents to relevant stakeholders in a timely manner.

Compliance & Quality Assurance:

• Ensure all documentation meets internal and external quality standards (e.g., ISO 9001,45001,14001).
• Track and implement revisions to controlled documents in coordination with all departments

Project Coordination:

• Support project teams by providing access to current drawings, specifications, and procedures.
• Liaise with employees, contractors, vendors, and clients to coordinate document flow.
• Ensure all project close-out documents, including reports, Job Completion Certificates, and Customer Satisfaction Surveys, are obtained/submitted and endorsed by the client and electronically filed in the repository

Archiving & Retrieval:

• Maintain digital and physical document repositories in all departments
• Prepare project document turnover packages for clients at project close-out.
• Create and maintain a company-wide document register for easy access to all documents

System & Process Improvement:

• Ensure all departments implement and strictly follow an organized electronic filing system in both personal and shared workspace folders
• Support the implementation, maintenance and strict compliance of EDMS (Electronic Document Management Systems), i.e. SharePoint.

Required Qualifications & Skills

• First degree in Business Administration, Engineering, or equivalent.
• Minimum 5 years of document control experience in the Oil & Gas, Marine industries.
• Familiarity with EDMS tools (e.g., Aconex, SharePoint, Documentum).
• Understanding of technical documents (P&IDs, Data sheets, MTOs, etc.).
• Hands-on experience in QMS ISO 9001:2015 will be of advantage
• Strong organisational and time-management skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and a methodical approach to work.

Application Closing Date
24th October, 2025.

How to Apply
Interested and qualified candidates should send their Applications to: adefolake@petitdebut.com using the job title as the subject of the mail.